GME Residency Programs Coordinator

101 Southeast Health; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Southeast Health in the United States seeks a GME Coordinator II to manage day-to-day activities of the accredited residency program. You will support the Program Director and coordinate between attending physicians, residents, fellows, and students, aligning with ACGME and hospital policies.

The role requires autonomous initiative, strong organizational skills, and proficiency with residency systems and reporting. Join a major academic health system committed to education and patient care.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.
• Prior GME experience preferred; willingness to learn the GME process and obtain knowledge of ACGME and hospital policies and procedures.
• TAGME certified preferred.
• Experience in an academic health system.
• Three to five years of professional/administrative experience.
• Demonstrated ability to think autonomously and elevate issues as needed.
• Demonstrated verbal and written communication skills and effective interpersonal skills.
• Demonstrated ability to work independently and as part of a team.
• Solid computer skills with Microsoft Office Suite, Internet applications, database software.
• Excellent negotiation, decision making, and time management competence.

Responsibilities

• Responsible for the overall coordination of the residency office, including creating and maintaining departmental files, and the preparation of institutional forms and requests.
• Initiation and administration of house staff budget.
• Coordinates the resident recruitment processes, including the processing of applications; evaluate residency applications for completeness; notifies applicants of decision to interview and schedule interviews; corresponds with applicants; gathers interview summary information, facilitate new resident orientation
• Responsible for disseminating and maintaining all institutional and departmental policies and procedures developed by the Graduate Medical Education Office that align requirements and mandates set forth by ACGME/ and/or AOA.
• Develops and creates resident and program evaluation reports, such as trending evaluation data over time for individual residents, rotations, and the program. Creates evaluation reports needed to identify areas for program improvement and once educational interventions have been designed and implemented by the Program Directors and faculty, tracks data demonstrating effect of interventions. Super-user of residency evaluation software.
• Maintains accurate records of resident’s prior training, resident rotations, and resident leaves of absence, resident vacation, etc., to ensure accurate reporting through IRIS to CMS, ACGME Accreditation Database System, the American Board of Medical Specialties, and Southeast Health’s timekeeping software.
• Ensures that the Program Directors and residents receive appropriate administrative support.
• Maintains Web-based accreditation surveys for program, collecting and collating appropriate information.
• Assists in the planning and coordination of day-to-day activities of the residents, may include conference scheduling, resident evaluation process completion, faculty meeting preparation and other activities as requested. Coordinates department/faculty meetings: schedules rooms, types minutes, manages meeting correspondence, and creates reports as needed.
• Coordinates travel plans and oversees preparation of travel vouchers for residents, program director, associate directors, and faculty for approved departmental travel.
• Maintains accurate time records and ensures timely compensation of Program Directors, faculty and residents. Understand work-hour regulations and monitor compliance.
• Serves as a committee member for the program, the department of GME, or for the institution, as needed.

Skills

Verbal communication

Written communication

Independent thinking

Teamwork

Education

Bachelor’s degree or equivalent

Experience in academic health system

Tools

Microsoft Office Suite

IRIS/residency software

Database software

Job description

Southeast Health in the United States seeks a GME Coordinator II to manage day-to-day activities of the accredited residency program. You will support the Program Director and coordinate between attending physicians, residents, fellows, and students, aligning with ACGME and hospital policies.

The role requires autonomous initiative, strong organizational skills, and proficiency with residency systems and reporting. Join a major academic health system committed to education and patient care.