Graduate Medical Education Coordinator II

101 Southeast Health; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

Southeast Health in the United States seeks a GME Coordinator II to manage day-to-day activities of the accredited residency program. You will support the Program Director and coordinate between attending physicians, residents, fellows, and students, aligning with ACGME and hospital policies.

The role requires autonomous initiative, strong organizational skills, and proficiency with residency systems and reporting. Join a major academic health system committed to education and patient care.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required.
• Prior GME experience preferred; willingness to learn the GME process and obtain knowledge of ACGME and hospital policies and procedures.
• TAGME certified preferred.
• Experience in an academic health system.
• Three to five years of professional/administrative experience.
• Demonstrated ability to think autonomously and elevate issues as needed.
• Demonstrated verbal and written communication skills and effective interpersonal skills.
• Demonstrated ability to work independently and as part of a team.
• Solid computer skills with Microsoft Office Suite, Internet applications, database software.
• Excellent negotiation, decision making, and time management competence.

Responsibilities

• Responsible for the overall coordination of the residency office, including creating and maintaining departmental files, and the preparation of institutional forms and requests.
• Initiation and administration of house staff budget.
• Coordinates the resident recruitment processes, including the processing of applications; evaluate residency applications for completeness; notifies applicants of decision to interview and schedule interviews; corresponds with applicants; gathers interview summary information, facilitate new resident orientation
• Responsible for disseminating and maintaining all institutional and departmental policies and procedures developed by the Graduate Medical Education Office that align requirements and mandates set forth by ACGME/ and/or AOA.
• Develops and creates resident and program evaluation reports, such as trending evaluation data over time for individual residents, rotations, and the program. Creates evaluation reports needed to identify areas for program improvement and once educational interventions have been designed and implemented by the Program Directors and faculty, tracks data demonstrating effect of interventions. Super-user of residency evaluation software.
• Maintains accurate records of resident’s prior training, resident rotations, and resident leaves of absence, resident vacation, etc., to ensure accurate reporting through IRIS to CMS, ACGME Accreditation Database System, the American Board of Medical Specialties, and Southeast Health’s timekeeping software.
• Ensures that the Program Directors and residents receive appropriate administrative support.
• Maintains Web-based accreditation surveys for program, collecting and collating appropriate information.
• Assists in the planning and coordination of day-to-day activities of the residents, may include conference scheduling, resident evaluation process completion, faculty meeting preparation and other activities as requested. Coordinates department/faculty meetings: schedules rooms, types minutes, manages meeting correspondence, and creates reports as needed.
• Coordinates travel plans and oversees preparation of travel vouchers for residents, program director, associate directors, and faculty for approved departmental travel.
• Maintains accurate time records and ensures timely compensation of Program Directors, faculty and residents. Understand work-hour regulations and monitor compliance.
• Serves as a committee member for the program, the department of GME, or for the institution, as needed.

Skills

Verbal communication

Written communication

Independent thinking

Teamwork

Education

Bachelor’s degree or equivalent

Experience in academic health system

Tools

Microsoft Office Suite

IRIS/residency software

Database software

Job description

Southeast. Always the right career direction. Job Description Summary The Graduate Medical Education (GME) Coordinator II is a hands-on administrative/professional position responsible for the day-to-day maintenance of educational and departmental activities of the accredited residency training program. The GME Coordinator provides administrative/secretarial support to the Program Director and educational coordination between attending physicians, residents, fellows, medical students and institutional and regulatory administrative offices. This position requires a comprehensive and detailed understanding of the national accreditation policies and hospital polices, as well as a high degree of initiative and independent judgement. The GME Coordinator II must demonstrate resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and institution. This includes organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely work flow. Coordinates and administers human resource functions and performs a variety of tasks and exhibits a wide degree of creativity and latitude while maintaining internal and external program relations.

QUALIFICATIONS

• 1. Bachelor’s degree or equivalent combination of education and experience required.
• 2. Prior GME experience preferred. Willingness to learn the GME process and obtain knowledge of ACGME and hospital policies and procedures.
• 3. TAGME certified preferred.
• 4. Experience in an academic health system.
• 5. Three to five years of professional/administrative experience.
• 6. Demonstrated ability to think autonomously and elevate issues as needed.
• 7. Demonstrated verbal and written communication skills and effective interpersonal skills.
• 8. Demonstrated ability to work independently and as part of a team. Also able to work autonomously and elevate issues if needed.
• 9. Solid computer skills with Microsoft Office Suite, Internet applications, database software.
• 10. Excellent negotiation, decision making, and time management competence.

Primary Duties/Responsibilities

• 1. Responsible for the overall coordination of the residency office, including creating and maintaining departmental files, and the preparation of institutional forms and requests.
• 2. Initiation and administration of house staff budget.
• 3. Coordinates the resident recruitment processes, including the processing of applications; evaluate residency applications for completeness; notifies applicants of decision to interview and schedule interviews; corresponds with applicants; gathers interview summary information, facilitate new resident orientation
• 4. Responsible for disseminating and maintaining all institutional and departmental policies and procedures developed by the Graduate Medical Education Office that align requirements and mandates set forth by the Accreditation Council of Graduate Medical Education (ACGME)/ and /or AOA.
• 5. Develops and creates resident and program evaluation reports, such as trending evaluation data over time for individual residents, rotations, and the program. Creates evaluation reports needed to identify areas for program improvement and once educational interventions have been designed and implemented by the Program Directors and faculty, tracks data demonstrating effect of interventions. Super-user of residency evaluation software.
• 6. Maintains accurate records of resident’s prior training, resident rotations, and resident leaves of absence, resident vacation, etc., to ensure accurate reporting through the Intern Resident Information System (IRIS) to CMS, ACGME Accreditation Database System, the American Board of Medical Specialties, and Southeast Health’s timekeeping software.
• 7. Ensures that the Program Directors and residents receive appropriate administrative support.
• 8. Maintains Web-based accreditation surveys for program, collecting and collating appropriate information.
• 9. Assists in the planning and coordination of the day to day activities of the residents, may include but is not limited to conference scheduling, resident evaluation process completion, faculty meeting preparation and other activities as requested. Coordinates department/faculty meetings: schedules rooms, types minutes, manages meeting correspondence, and creates reports as needed.
• 10. Coordinates travel plans and oversees preparation of travel vouchers for residents, program director, associate directors, and faculty for approved departmental travel.
• 12. Maintains accurate time records and ensures timely compensation of Program Directors, faculty and residents. Understand work-hour regulations and monitor compliance.
• 13. Serves as a committee member for the program, the department of GME, or for the institution, as needed.

Shift Day Shift Details

8:00 am - 4:30 pm FTE 1 Type Regular Join one of Forbes 500 best mid-sized employers in America.

Equal Employment Employer Southeast Health is committed to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Southeast Health will provide reasonable accommodations for qualified individuals with disabilities.

Southeast Health is an academic community-based health system serving the healthcare needs of 460,000 residents in southeast Alabama, southwest Georgia, and the Florida panhandle. The organization includes, Southeast Health Medical Center, a 420-bed hospital with the region’s largest medical group and the Alabama College of Osteopathic Medicine (ACOM), the state’s largest medical school. The philanthropic arm of the organization is the Southeast Health Foundation, and its population health division is Southeast Health Statera Network. Southeast Health, a not-for-profit organization, exists to promote healing, prevent disease, educate medicine’s brightest minds, and bring wellness and prosperity to the region it serves. Delivering excellent patient care and top-notch educational experiences begins with great employees, which is why we constantly strive to improve the work experience for our 3,000 team members.