Global Travel Coordinator for Mission-Critical Programs

COMFORT SYSTEMS; Aiea (HI); On-site; USD 46,000 - 82,000; Full time

Job summary

Leidos Defense is seeking a Travel Coordinator to provide comprehensive travel coordination and administrative support for the ILS2 Program. The Travel Coordinator ensures timely, efficient, and compliant domestic and international travel in support of program operations, serving as the primary contact for travel planning and execution.

Responsibilities include coordinating travel for personnel, processing authorizations and expenses, ensuring policy compliance, and generating travel reports to

Qualifications

• 3-5 years coordinating domestic and international travel for government or commercial programs.
• Knowledge of corporate travel systems and expense reporting processes.
• 3 years of experience with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• At least 1 year supporting FEDSIM, DoW, or large contracts.
• Familiarity with Joint Travel Regulations (JTR) and government travel policies.
• At least 1 year using CONCUR travel/financial systems.
• Ability to obtain and maintain a Secret security clearance.

Responsibilities

• Coordinate and manage all domestic and international travel arrangements for program personnel, including airfare, lodging, rental vehicles, and other travel-related requirements.
• Prepare and process travel authorizations, expense reports, and reimbursement documentation using approved travel management systems (e.g., CONCUR and Leidos travel systems).
• Ensure compliance with corporate travel policies, contractual requirements, Joint Travel Regulations (JTR), and applicable government travel guidance.
• Monitor travel requests, resolve travel-related issues, and provide responsive support before, during, and after travel to minimize mission impacts.
• Coordinate with Program Management, Resource Managers, and corporate support organizations to support operational travel requirements and changing mission priorities.
• Maintain accurate travel records, documentation, and reporting in accordance with program and corporate requirements.
• Develop, maintain, and update travel procedures and standard operating procedures (SOPs) to improve efficiency, consistency, and compliance.
• Prepare travel status reports, metrics, and other administrative reports to support program management and operational decision-making.
• Schedule and coordinate meetings, track action items, and provide general administrative support to the program as required.
• Assist with reconciliation of travel expenses, outstanding travel card balances, and coordination with Finance and Accounts Payable to ensure timely processing of travel-related transactions.
• Safeguard sensitive and proprietary information while maintaining accurate records and supporting program reporting requirements.
• Perform other travel and administrative duties as assigned in support of program operations.

Skills

Travel coordination

Microsoft Office

Communication skills

Security clearance readiness

Tools

CONCUR travel system

Leidos travel systems

Job description

Leidos Defense is seeking a Travel Coordinator to provide comprehensive travel coordination and administrative support for the ILS2 Program. The Travel Coordinator ensures timely, efficient, and compliant domestic and international travel in support of program operations, serving as the primary contact for travel planning and execution.

Responsibilities include coordinating travel for personnel, processing authorizations and expenses, ensuring policy compliance, and generating travel reports to