Travel Coordinator

Leidos Inc; Aiea (HI); On-site; USD 46,000 - 82,000; Full time

Job summary

Leidos Defense is seeking a Travel Coordinator to provide comprehensive travel coordination and administrative support for the ILS2 Program. The Travel Coordinator ensures timely, efficient, and compliant domestic and international travel in support of program operations.

This role serves as the primary contact for travel planning and execution, coordinating travel requirements for program personnel while ensuring compliance with corporate, contractual, and government travel policies.

Qualifications

• 3–5 years of experience coordinating domestic and international travel for government or commercial programs.
• Knowledge of corporate travel systems and expense reporting processes.
• 3 years of experience using Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• At least 1 year of experience supporting FEDSIM, DoW, or other large commercial contracts.
• Familiarity with Joint Travel Regulations (JTR) and government travel policies.
• A minimum of 1 year of experience using CONCUR travel and/or financial management systems.
• Ability to obtain and maintain a Secret security clearance.

Responsibilities

• Coordinate and manage all domestic and international travel arrangements for program personnel, including airfare, lodging, rental vehicles, and other travel-related requirements.
• Prepare and process travel authorizations, expense reports, and reimbursement documentation using approved travel management systems (e.g., CONCUR and Leidos travel systems).
• Ensure compliance with corporate travel policies, contractual requirements, Joint Travel Regulations (JTR), and applicable government travel guidance.
• Monitor travel requests, resolve travel-related issues, and provide responsive support before, during, and after travel to minimize mission impacts.
• Coordinate with Program Management, Resource Managers, and corporate support organizations to support operational travel requirements and changing mission priorities.

Skills

MS Office

CONCUR travel systems

Tools

CONCUR

Job description

Description

Leidos is a FORTUNE 500 company bringing a mix of innovative technology and sector expertise to customers in the national security, engineering, and health industries. At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers' success. We empower our teams, contribute to our communities, and operate sustainably. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business.

Leidos Defense is seeking an experienced Travel Coordinator to support the Indo-Pacific Logistics and Sustainment Services (ILS2) program. ILS2 provides integrated logistics, facilities, mission‑enabling, training, and emergent operations support across the geographically dispersed Indo‑Pacific Area of Responsibility (AOR).

Leidos Defense is seeking a Travel Coordinator to provide comprehensive travel coordination and administrative support for the ILS2 Program. The Travel Coordinator is responsible for ensuring timely, efficient, and compliant domestic and international travel in support of program operations. This position serves as the primary point of contact for travel planning and execution, coordinating travel requirements for program personnel while ensuring compliance with applicable corporate, contractual, and government travel policies.

Job summary

Leidos Defense is seeking a Travel Coordinator to provide comprehensive travel coordination and administrative support for the ILS2 Program. The Travel Coordinator is responsible for ensuring timely, efficient, and compliant domestic and international travel in support of program operations. This position serves as the primary point of contact for travel planning and execution, coordinating travel requirements for program personnel while ensuring compliance with applicable corporate, contractual, and government travel policies.

Primary Responsibilities

• Coordinate and manage all domestic and international travel arrangements for program personnel, including airfare, lodging, rental vehicles, and other travel-related requirements.
• Prepare and process travel authorizations, expense reports, and reimbursement documentation using approved travel management systems (e.g., CONCUR and Leidos travel systems).
• Ensure compliance with corporate travel policies, contractual requirements, Joint Travel Regulations (JTR), and applicable government travel guidance.
• Monitor travel requests, resolve travel-related issues, and provide responsive support before, during, and after travel to minimize mission impacts.
• Coordinate with Program Management, Resource Managers, and corporate support organizations to support operational travel requirements and changing mission priorities.
• Maintain accurate travel records, documentation, and reporting in accordance with program and corporate requirements.
• Develop, maintain, and update travel procedures and standard operating procedures (SOPs) to improve efficiency, consistency, and compliance.
• Prepare travel status reports, metrics, and other administrative reports to support program management and operational decision-making.
• Schedule and coordinate meetings, track action items, and provide general administrative support to the program as required.
• Assist with reconciliation of travel expenses, outstanding travel card balances, and coordination with Finance and Accounts Payable to ensure timely processing of travel-related transactions.
• Safeguard sensitive and proprietary information while maintaining accurate records and supporting program reporting requirements.
• Perform other travel and administrative duties as assigned in support of program operations.

Basic Qualifications

• 3-5 years of experience coordinating domestic and international travel in support of government or commercial programs.
• Knowledge of corporate travel systems and expense reporting processes.
• 3 years of experience using Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• At least 1 year of experience supporting FEDSIM, Department of War (DoW), or other large commercial contracts.
• Familiarity with Joint Travel Regulations (JTR) and government travel policies.
• A minimum of 1 year of experience using CONCUR travel and / or financial management systems.
• Ability to obtain and maintain a Secret security clearance.

Preferred Qualifications

• Experience developing travel procedures, reports, and program metrics.
• Experience preparing travel expense reports.
• Strong organizational, planning, and time management skills with the ability to manage multiple priorities in a fast‑paced environment.
• Excellent written and verbal communication skills and the ability to work effectively with customers, government representatives, and cross‑functional teams.
• Demonstrated ability to work independently while supporting a collaborative team environment.

Pay Range

Pay Range $45,500.00 - $82,250.00

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.