Travel Coordinator

6BO IAP World Services, Inc.; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

6BO IAP World Services, Inc. is seeking a Travel Coordinator to handle travel arrangements for employees. You will plan itineraries, verify travel orders, and assist personnel with travel forms and accommodations.

The ideal candidate has 3–5 years of experience as a Travel Agent, a strong knowledge of travel management systems, and the ability to provide excellent customer service in a fast-paced environment.

Qualifications

• 3–5 years of experience as a Travel Agent preferred.
• Proven experience coordinating and booking international travel itineraries.
• Strong knowledge of airline reservation systems.

Responsibilities

• Assisting new employees with OCONUS travel.
• Booking domestic and international travel arrangements as needed.
• Performing travel expense reconciliations.

Skills

Customer service

Travel recommendations

Travel management systems

Microsoft Office Suite

Education

Bachelor’s degree or equivalent professional experience

Tools

Airline reservation systems

Job description

Job Overview

As the Travel Coordinator, you will plan itineraries and schedule travel accommodations for employees using knowledge of routes, types of carriers and travel regulations. Verify travel orders to ensure costs, availability, and convenience of different types of carriers to select most advantageous route and carrier; notify personnel of travel dates, baggage, medical and visa requirements, and determine that all clearances have been obtained.

Assist personnel in completing travel forms and other business transactions pertaining to travel; may deliver personnel files and travel orders prior to departure, meet and inform arriving personnel of available facilities and housing, and may arrange for motor transportation for arriving or departing personnel. All major modes of transportation are used, as most individual trips involve combinations of more than one mode.

Travel is varied and periodically requires planning for relatively inaccessible intermediate or destination points. Routings are diverse and there is a necessity for frequent rerouting, replanning, or rearranging with many side trips requiring changes in modes of travel and creating difficulty in routing and scheduling connections. A substantial amount of travel involves special allowances or requires authorization and planning for supplementary or special transportation facilities. It is frequently difficult to obtain the required information.

Essential Job Functions

• Assisting new employees with OCONUS travel
• Understanding our client’s travel requirements and making appropriate travel recommendations
• Booking domestic and international travel arrangements as needed
• Perform travel expense reconciliations
• Providing excellent customer service and follow‑up
• Limited office administrative duties such as ordering of materials and supplies, facilitating office related needs

Knowledge & Skills

Complete understanding and application of principles, concepts, practices, and standards. Full knowledge of industry practices.

Education & Experience

• 3–5 years of experience as a Travel Agent preferred
• Bachelor’s degree or equivalent professional experience preferred
• Strong knowledge of airline reservation and travel management systems
• Proven experience coordinating and booking international travel itineraries
• Proficient in Microsoft Office Suite, including Excel, Word, and Outlook
• Maintain a positive, professional demeanor and perform effectively in fast‑paced, high‑volume operational environments

Security Clearance

TS/SCI with Poly Intrepid Acquisition Holdings, LLC (IAH)

Equal Opportunity Employer

IAH is an EOE, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.