Global RFx & Proposal Lead - Remote & AI-Driven

M Files; United States; On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Remote work

10 paid holidays

Unlimited PTO

401K

Health insurance

Vision insurance

Life insurance

Disability insurance

Flexible Spending Plan

Job summary

M-Files is seeking an RFx Specialist to own the global RFx response process (RFPs, RFIs, RFQs, tenders, due diligence, and security questionnaires). You will coordinate responses using an AI-powered platform and collaborate with Sales, Product, Security, Finance, and Legal to ensure timely, compliant, and persuasive submissions across time zones.

You will also maintain a governed content library, improve response quality, and establish structured review gates to ensure accuracy and audit

Qualifications

• 3+ years of experience managing RFPs, RFIs, bids, proposals, or similar competitive response processes.
• Hands-on experience using AI tools to draft proposal content, including reviewing, verifying, and approving AI-generated responses before submission.
• Strong knowledge of RFx best practices, including compliance matrices, response outlines, win themes, and structured review gates.
• Excellent writing and editing skills with the ability to tailor existing content to specific customer requirements and create clear, persuasive responses.
• Advanced Microsoft Word skills, along with solid proficiency in Excel and PowerPoint.
• Experience working with Salesforce and reporting on activity, outcomes, or other relevant performance measures.

Responsibilities

• Own the full lifecycle of RFPs, RFIs, RFQs, tenders, due diligence questionnaires, and security questionnaires from intake through submission and post-decision debrief, providing global coverage.
• Apply a consistent qualification framework to incoming opportunities so efforts are focused where requirements, timelines, and solution fit support pursuing the opportunity.
• Analyze solicitations and develop compliance matrices, response outlines, production schedules, and contributor timelines.
• Develop compelling win themes, differentiators, and executive summaries that connect stated requirements to buyer outcomes rather than simply restating existing content.
• Manage multiple deadline-driven submissions while maintaining a consistent global standard for quality, accuracy, and compliance.

Skills

RFP management

AI-assisted proposal drafting

Written communication

Stakeholder management

Attention to detail

MS Word proficiency

Tools

Salesforce

Job description

M-Files is seeking an RFx Specialist to own the global RFx response process (RFPs, RFIs, RFQs, tenders, due diligence, and security questionnaires). You will coordinate responses using an AI-powered platform and collaborate with Sales, Product, Security, Finance, and Legal to ensure timely, compliant, and persuasive submissions across time zones.

You will also maintain a governed content library, improve response quality, and establish structured review gates to ensure accuracy and audit