Global Projects Administrative Assistant

Caddell Construction; Montgomery (AL); On-site; USD 36,000 - 49,000; Full time

Benefits offered by this job

Paid vacations

Company-paid holidays

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability plans

401k match

Gym membership reimbursement

Use of company condominiums

Job summary

Caddell Construction in Montgomery, AL, is seeking an Administrative Assistant – International to support the global project team onsite. Key duties include document control, invoicing, submittal management, and coordination of data transfer with owners and A/E staff.

The role requires a high school diploma or GED with at least two years of clerical/administrative experience, plus proficiency in Microsoft Office and strong communication skills.

Qualifications

• Excellent written and verbal communication and grammar skills.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Maintains files of international project records and processes invoices.
• Maintains submittal register and files submittal records.
• Maintains home office copies of project files.
• Posts revisions to office copies of construction documents.
• Maintains subcontract and purchase order files.
• Coordinates electronic data transfers with A/E and Owner teams.
• Provides clerical support to project staff in international operations.
• Processes invoices and inputs them into accounts payable software; interfaces with vendors and Accounting/Procurement.
• Inputs purchase orders and change orders into CMiC purchasing database.
• Performs other duties as assigned.
• Working conditions: Full time, office setting.
• Reporting structure: Reports to Senior Administrative Assistant.

Skills

Communication skills

Organizational skills

Microsoft Office

Prioritization

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Caddell Construction in Montgomery, AL, is seeking an Administrative Assistant – International to support the global project team onsite. Key duties include document control, invoicing, submittal management, and coordination of data transfer with owners and A/E staff.

The role requires a high school diploma or GED with at least two years of clerical/administrative experience, plus proficiency in Microsoft Office and strong communication skills.