Administrative Assistant - Commercial

Caddell Construction; Jacksonville (FL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Paid vacations

Company-paid holidays

Company medical insurance

Dental/vision insurance

Life and disability plans for full‑tim

401k match

Gym membership reimbursement

Condominiums use

Job summary

Caddell Construction seeks an Administrative Assistant in Jacksonville, FL to support operations with clerical tasks and vehicle administration. The role requires a high school diploma or GED and at least two years of related experience.

Proficiency in Microsoft Office and strong communication skills are essential. The position is full-time, on-site, with duties including document management, reporting, and coordinating meetings.

Qualifications

• Minimum high school diploma/GED and two years' experience with administrative/clerical tasks required.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Access).
• Excellent written and verbal communication and grammar skills; strong organizational abilities.
• Demonstrated ability to manage multiple conflicting priorities.

Responsibilities

• Provides assistance to Operations managers in purchasing, selling, maintenance, and transfer of company vehicles.
• Administers issuance and tracking of fuel cards; logs vehicle registration and insurance records.
• Creates financial folders and files reclassifications.
• Produces Small Business Reports, including the 294/295 reports.
• Backs up Contract-Insurance Supervisor by reviewing contracts and documents for execution and logging in CMiC.
• Reviews and logs Change Orders in CMIC.
• Formalizes processes for PCI's, Mod's, PO's & MR's; handles contracts and related correspondence.
• Schedules the Operations Conference Room and Break Room.
• Logs departmental travel and vacations on the Corporate Travel-Vacation Calendar.
• Performs general administrative support including scanning, copying and filing.
• Works on special projects and other duties as directed.

Skills

MS Office suite

Written & verbal communication

Organizational skills

Priority management

Education

High school diploma or GED

Tools

None

Job description

Administrative Assistant

Location - Jacksonville, FL on-site

Rewards of Working at Caddell

• Paid vacations, company-paid holidays, company-funded medical insurance.
• Company joint funding of dental and vision insurance, life and disability plans to full-time employees, 401k match, gym membership reimbursement, and use of company condominiums.

What You Will Do

• Provides assistance to Operations managers in the purchasing, selling, maintenance, and transfer of company vehicles.
• Administers the issuance and tracking of fuel cards, and the logging of vehicle registration and insurance records.
• Creates financial folders and files reclassifications.
• Produces Small Business Reports, including the 294/295 reports.
• Serves as the backup to the Contract-Insurance Supervisor as needed by reviewing contracts and contract documents (bonds, certs, etc.,) for execution and logging in CMiC.
• Reviews and logs Change Orders in CMIC.
• Formalizes and process PCI's, Mod's, PO's & MR's, etc. Formalizes contracts, copies contracts, letters, etc.
• Schedules the Operations Conference Room and Break Room.
• Logs departmental travel and vacation on the Corporate Travel-Vacation Calendar.
• Performs general administrative support including scanning, coping and filing as needed.
• Works on special projects for domestic department and performs additional duties per supervisor's direction.
• Working Conditions - Office setting, no travel required, full time. Some light lifting may be required (50lbs), walking, standing, sitting, keyboarding, writing and reading.
• Reporting Structure - Corporate QA/QC Director

What We Expect

Education / Experience

Minimum high school diploma/GED and two years' experience with administrative/clerical tasks required.

Knowledge, Skills, and Abilities

Excellent written and verbal communication and grammar skills, strong organizational skills. Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Access. Demonstrated ability to manage multiple conflicting priorities.

Your career matters at Caddell, where there is a strong emphasis on the growth and development of every employee! We're large enough to take on the most complex construction projects, but we know the contribution of each individual is the key to our success.

Caddell Construction is an Equal Opportunity Employer and prohibits discrimination against veterans, individuals with disabilities, and other protected classes under applicable laws and regulations.