Administrative Assistant - International

Caddell Construction; Montgomery (AL); On-site; USD 36,000 - 49,000; Full time

Benefits offered by this job

Paid vacations

Company-paid holidays

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability plans

401k match

Gym membership reimbursement

Use of company condominiums

Job summary

Caddell Construction in Montgomery, AL, is seeking an Administrative Assistant – International to support the global project team onsite. Key duties include document control, invoicing, submittal management, and coordination of data transfer with owners and A/E staff.

The role requires a high school diploma or GED with at least two years of clerical/administrative experience, plus proficiency in Microsoft Office and strong communication skills.

Qualifications

• Excellent written and verbal communication and grammar skills.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Maintains files of international project records and processes invoices.
• Maintains submittal register and files submittal records.
• Maintains home office copies of project files.
• Posts revisions to office copies of construction documents.
• Maintains subcontract and purchase order files.
• Coordinates electronic data transfers with A/E and Owner teams.
• Provides clerical support to project staff in international operations.
• Processes invoices and inputs them into accounts payable software; interfaces with vendors and Accounting/Procurement.
• Inputs purchase orders and change orders into CMiC purchasing database.
• Performs other duties as assigned.
• Working conditions: Full time, office setting.
• Reporting structure: Reports to Senior Administrative Assistant.

Skills

Communication skills

Organizational skills

Microsoft Office

Prioritization

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Title -Administrative Assistant - International

Location -Montgomery, AL, on-site

Resumes will be reviewed continually.

Rewards of Working at Caddell -Paid vacations, company-paid holidays, company-funded medical insurance. Company joint funding of dental and vision insurance, life and disability plans to full-time employees, 401k match, gym membership reimbursement, and use of company condominiums.

What You Will Do

• Maintains files of international project records (document control), processes invoices and supports the international department staff as needed.
• Maintains submittal register for multiple projects. Administers and files hardcopy submittal records.
• Maintains home office copies of project files.
• Posts revisions to office copies of construction documents.
• Maintains subcontract and purchase order files.
• Coordinates the transfer of electronic data via owner's website with A/E personnel/Owner/ Project Site Staff.
• Provides clerical support to project site staff and others within the international operations department.
• Processes invoices for all international jobs, obtains approval and inputs invoices into accounts payable software. Serves as point of contact for vendor payment questions, and coordinates payments with Accounting Department and Procurement Department, as applicable.
• Inputs purchase orders and change orders into purchasing database and CMiC.
• Performs other duties as may be assigned.
• Working Conditions- Full time, office setting
• Reporting Structure -Senior Administrative Assistant

What We Expect

Accountability is part of The Caddell Way and our employees share in a strong work ethic and positive team environment. There is a true sense of purpose and teamwork.

Knowledge, Skills, and Abilities -Excellent written and verbal communication and grammar skills, strong organizational skills. Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Access. Demonstrated ability to manage multiple conflicting priorities.

Education / Experience -Minimum high school diploma/GED and two years' experience clerical or administrative experience in an office environment required. Current clearance, or the ability to obtain, a Department of Defense minimum secret security clearance required.

While the salary range is typically between $35,600-$49,400annually, applicants are encouraged to share compensation expectations as part of the application process. Caddell honors prior experience, education, and qualifications of applicants in order to make attractive and competitive offers.

Your career matters at Caddell, where there is a strong emphasis on the growth and development of every employee! We're large enough to take on the most complex construction projects, but we know the contribution of each individual is the key to our success.

Caddell Construction is an Equal Opportunity Employer and prohibits discrimination against veterans, individuals with disabilities, and other protected classes under applicable laws and regulations.