Global Markets Administrative Assistant

Bank of America; New York (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

Bank of America is seeking an experienced Administrative Assistant to provide confidential executive support and robust calendar management in a fast-paced environment in New York. You will coordinate complex travel, process expenses, and help prepare important documents and meeting materials for senior leaders.

The role emphasizes strong communication, meticulous organization, and the ability to balance competing priorities while delivering reliable administrative service to multiple executives.

Qualifications

• Provides diverse and confidential administrative support with calendar management.
• Coordinates travel arrangements and expense processing.
• Prepares meeting minutes and related documents for leaders.

Responsibilities

• Manages the calendar of multiple executives proactively, resolving conflicts professionally.
• Arranges travel, expense reports, meetings and appointments.
• Communicates with executives and management to gather and convey information.
• Answers manager's phone line, documents messages and handles calls with judgement.
• Prepares meeting minutes and documents; handles correspondence and reporting.
• Produces reports and forms for leaders after coordinating with internal/external customers.

Skills

Calendar management

Administrative support

Attention to detail

Communication

Planning

Prioritization

Collaboration

Event planning

Office administration

Problem solving

Research

Written communications

Oral communications

Recording/organizing information

Job description

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities

• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Skills

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Research
• Written Communications

Shift

1st shift (United States of America)

Hours Per Week

40