Global Internal Events Coordinator

Houlihan Lokey; Washington (District of Columbia); On-site; USD 80,000 - 100,000; Full time

Job summary

Houlihan Lokey is seeking an experienced Events Planner to join the Employee Experience & Internal Events team in North America. You will help plan and execute leadership meetings, trainings, and offsites, partnering with Human Capital, Marketing, Finance, IT, and executives to deliver world-class experiences.

Responsibilities include venues research, budgets, contracts, AV, and attendee communications, ensuring seamless events and exceptional attendee satisfaction across the firm.

Qualifications

• 2-5 years of experience planning corporate events, including sourcing, implementation, and execution.
• Detailed knowledge of venue contracts, BEOs and vendor relationships.
• Excellent written and verbal communication skills; proven ability to interact professionally with colleagues at every level of the organization
• Operate with a hospitality mindset; always focused on the client experience
• Microsoft Office; Excel and PowerPoint, adept at learning event technology platforms

Responsibilities

• Support the end-to-end planning and onsite execution of leadership meetings, training programs, acquisition welcome events, integration events, offsites, conferences, and employee engagement initiatives.
• Research potential venues, make recommendations and create corresponding event budget estimates
• Review venue contracts and oversee deposits and payments as stipulated
• Oversee program of events to enhance utilization and flow of group meeting space
• Determine, coordinate, and execute all Event Orders (EOs), AV requirements, staging, equipment, and furniture rentals, etc.
• Create save-the-dates, invitations, event reminders, event web pages, and other event collateral
• Compile and review all bills, applicable cancellation/attrition charges, concessions, etc., to maximize group budget goals. Reconcile and process invoices with accounting department
• Collaborate with Human Capital, Executive Assistants, Finance, IT, Corporate Communications, Marketing, and business leaders to ensure alignment across all event deliverables

Skills

Event planning

Vendor management

Communication

Hospitality mindset

Tools

Excel

PowerPoint

Event tech platforms

Job description

Houlihan Lokey is seeking an experienced Events Planner to join the Employee Experience & Internal Events team in North America. You will help plan and execute leadership meetings, trainings, and offsites, partnering with Human Capital, Marketing, Finance, IT, and executives to deliver world-class experiences.

Responsibilities include venues research, budgets, contracts, AV, and attendee communications, ensuring seamless events and exceptional attendee satisfaction across the firm.