Global Internal Events Planner

Houlihan Lokey; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Houlihan Lokey is seeking an experienced events professional to support the planning and execution of leadership meetings, training programs, and comprehensive employee events across North America. You will collaborate with Human Capital, Marketing, Finance, IT, and senior leaders to deliver world-class internal experiences.

The role covers venue research, budgeting, contract management, AV and staging, invitations and event collateral, and post-event reconciliation.

Qualifications

• 2-5 years of experience planning corporate events, including sourcing, implementation, and execution.
• Detailed knowledge of venue contracts, BEOs and vendor relationships
• Excellent written and verbal communication; interact professionally with colleagues at all levels
• Operate with a hospitality mindset; client-focused event delivery
• Microsoft Office; Excel and PowerPoint; adept at learning event technology platforms

Responsibilities

• Support end-to-end planning and onsite execution of leadership meetings, training programs, acquisition welcome events, integration events, offsites, conferences, and employee engagement initiatives.
• Research potential venues, make recommendations and create corresponding event budget estimates
• Review venue contracts and oversee deposits and payments as stipulated
• Oversee program of events to enhance utilization and flow of group meeting space
• Determine, coordinate, and execute all Event Orders (EOs), AV requirements, staging, equipment, and furniture rentals, etc.
• Create save-the-dates, invitations, event reminders, event web pages, and other event collateral
• Compile and review all bills, applicable cancellation/attrition charges, concessions, etc., to maximize group budget goals. Reconcile and process invoices with accounting department

Skills

Communication skills

Vendor coordination

Event budgeting

Microsoft Office

Excel

PowerPoint

Tools

Microsoft Office

Excel

PowerPoint

Job description

Houlihan Lokey is seeking an experienced events professional to support the planning and execution of leadership meetings, training programs, and comprehensive employee events across North America. You will collaborate with Human Capital, Marketing, Finance, IT, and senior leaders to deliver world-class internal experiences.

The role covers venue research, budgeting, contract management, AV and staging, invitations and event collateral, and post-event reconciliation.