Global Installation Project Coordinator

V2X Inc; Orlando (FL); On-site; USD 48,000 - 72,000; Full time

Job summary

V2X Inc. is seeking a Project Coordinator to support the installation/program team by maintaining accurate project data, coordinating administrative workflows, and assisting with financial tracking.

The ideal candidate balances multiple projects with strong attention to detail and proactive organization. The role collaborates with Program Managers, Accounting, subcontractors, and internal stakeholders to ensure projects are routed, set up, tracked, and billed correctly.

Qualifications

• 1+ year of experience in project coordination/operations support.
• Understanding of billing and budgeting concepts; comfortable handling financial workflows.
• Strong written and verbal communication skills.

Responsibilities

• Enter newly routed projects into the designated project management/financial systems; validate required fields and support documentation.
• Perform documentation quality control and auditing to ensure completeness, accuracy, and compliance with internal standards.
• Support budgeting, cost tracking, and revenue recognition activities by maintaining updated project financial records and reconciling variances.
• Record, review, and process subcontractor invoices; coordinate approvals with Program Managers and ensure proper documentation.
• Provide billing inputs (revenue, accruals, invoicing support) to Accounting and support timely invoicing cycles.
• Review monthly financial detail reports and investigate discrepancies in revenue and expenses; coordinate corrections as needed.
• Assist Program Managers with day-to-day issue resolution (equipment constraints, missing inventory, scheduling conflicts, access/site readiness issues).
• Support configuration management activities (document control, artifact tracking, and change history) as required by contract/customer.
• Support subcontractor contract agreement execution by coordinating required documents and tracking status to completion.
• Perform data mining, reporting, and database maintenance activities (including Microsoft Access database management where applicable).
• Support onboarding and training for departmental new hires on tools, processes, and documentation standards.
• Perform other duties and special projects as assigned.

Skills

Attention to detail

Multitasking

Customer service

Communication skills

Education

High School Diploma

Associate degree or coursework in business/finance/project management

Tools

MS Office

Salesforce

NetSuite/OpenAir

Microsoft Project

Job description

V2X Inc. is seeking a Project Coordinator to support the installation/program team by maintaining accurate project data, coordinating administrative workflows, and assisting with financial tracking.

The ideal candidate balances multiple projects with strong attention to detail and proactive organization. The role collaborates with Program Managers, Accounting, subcontractors, and internal stakeholders to ensure projects are routed, set up, tracked, and billed correctly.