Installation Project Coordinator – Billing & Documentation

V2X

Orlando (FL)

On-site

USD 45,000 - 65,000

Full time

14 days+

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Job summary

V2X in Orlando, FL, is seeking a Project Coordinator to join our program team. You will maintain project data, coordinate administrative workflows, and assist with budgeting and invoicing to ensure accurate routing, setup, tracking, and billing.

The ideal candidate is organized, proactive, and capable of managing multiple projects with attention to detail. Proficiency in MS Office and familiarity with Salesforce/ERP tools is a plus, and a Secret clearance is required.

Qualifications

1+ year of experience in project coordination/operations support.
Experience with billing and budgeting concepts.
Strong written and verbal communication skills.
Proficiency with MS Office; familiarity with Microsoft Project is a plus.
Experience with Salesforce and ERP/project tools (e.g., NetSuite/OpenAir) is a plus.

Responsibilities

Enter newly routed projects into the designated project management/financial systems; validate required fields and support documentation.
Perform documentation quality control and auditing to ensure completeness, accuracy, and compliance with internal standards.
Support budgeting, cost tracking, and revenue recognition activities by maintaining updated project financial records and reconciling variances.
Record, review, and process subcontractor invoices; coordinate approvals with Program Managers and ensure proper documentation.
Provide billing inputs (revenue, accruals, invoicing support) to Accounting and support timely invoicing cycles.
Review monthly financial detail reports and investigate discrepancies in revenue and expenses; coordinate corrections as needed.
Assist Program Managers with day-to-day issue resolution (equipment constraints, missing inventory, scheduling conflicts, access/site readiness issues).
Support configuration management activities (document control, artifact tracking, and change history) as required by contract/customer.
Support subcontractor contract agreement execution by coordinating required documents and tracking status to completion.
Perform data mining, reporting, and database maintenance activities (including Microsoft Access database management where applicable).
Support onboarding and training for departmental new hires on tools, processes, and documentation standards.
Perform other duties and special projects as assigned.