Project Coordinator (Installation)

Vectrus, Inc; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

V2X in Orlando, FL, is seeking a Project Coordinator to join our program team. You will maintain project data, coordinate administrative workflows, and assist with budgeting and invoicing to ensure accurate routing, setup, tracking, and billing.

The ideal candidate is organized, proactive, and capable of managing multiple projects with attention to detail. Proficiency in MS Office and familiarity with Salesforce/ERP tools is a plus, and a Secret clearance is required.

Qualifications

• 1+ year of experience in project coordination/operations support.
• Experience with billing and budgeting concepts.
• Strong written and verbal communication skills.
• Proficiency with MS Office; familiarity with Microsoft Project is a plus.
• Experience with Salesforce and ERP/project tools (e.g., NetSuite/OpenAir) is a plus.

Responsibilities

• Enter newly routed projects into the designated project management/financial systems; validate required fields and support documentation.
• Perform documentation quality control and auditing to ensure completeness, accuracy, and compliance with internal standards.
• Support budgeting, cost tracking, and revenue recognition activities by maintaining updated project financial records and reconciling variances.
• Record, review, and process subcontractor invoices; coordinate approvals with Program Managers and ensure proper documentation.
• Provide billing inputs (revenue, accruals, invoicing support) to Accounting and support timely invoicing cycles.
• Review monthly financial detail reports and investigate discrepancies in revenue and expenses; coordinate corrections as needed.
• Assist Program Managers with day-to-day issue resolution (equipment constraints, missing inventory, scheduling conflicts, access/site readiness issues).
• Support configuration management activities (document control, artifact tracking, and change history) as required by contract/customer.
• Support subcontractor contract agreement execution by coordinating required documents and tracking status to completion.
• Perform data mining, reporting, and database maintenance activities (including Microsoft Access database management where applicable).
• Support onboarding and training for departmental new hires on tools, processes, and documentation standards.
• Perform other duties and special projects as assigned.

Skills

Project coordination

Billing concepts

Customer service

MS Office

Salesforce

ERP tools

Organization

Communication

Education

High School Diploma

Associate degree in business/finance/PM

Tools

Microsoft Project

NetSuite/OpenAir

Salesforce

Job description

Overview

ABOUT US:

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $4.5B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

GENERAL FUNCTION:

The Project Coordinator supports the installation/program team by maintaining accurate project data, coordinating administrative workflows, and assisting with financial tracking and documentation quality control. This role helps ensure projects are routed, set up, tracked, and billed correctly by partnering with Program Managers, Accounting, subcontractors, and internal stakeholders. The ideal candidate is organized, proactive, and capable of balancing multiple projects while maintaining strong attention to detail.

SPECIFIC DUITES:

This position description is subject to change at any time as needed to meet the requirements of the program or company.

• Enter newly routed projects into the designated project management/financial systems; validate required fields and support documentation.

• Perform documentation quality control and auditing to ensure completeness, accuracy, and compliance with internal standards.

• Support budgeting, cost tracking, and revenue recognition activities by maintaining updated project financial records and reconciling variances.

• Record, review, and process subcontractor invoices; coordinate approvals with Program Managers and ensure proper documentation.

• Provide billing inputs (revenue, accruals, invoicing support) to Accounting and support timely invoicing cycles.

• Review monthly financial detail reports and investigate discrepancies in revenue and expenses; coordinate corrections as needed.

• Assist Program Managers with day-to-day issue resolution (equipment constraints, missing inventory, scheduling conflicts, access/site readiness issues).

• Support configuration management activities (document control, artifact tracking, and change history) as required by contract/customer.

• Support subcontractor contract agreement execution by coordinating required documents and tracking status to completion.

• Perform data mining, reporting, and database maintenance activities (including Microsoft Access database management where applicable).

• Support onboarding and training for departmental new hires on tools, processes, and documentation standards.

• Perform other duties and special projects as assigned.

Qualifications

EXPERIENCE:

• 1+ year of experience in project coordination/operations support (or equivalent education/experience).

• Working knowledge of billing and budgeting concepts; comfortable handling financial and documentation workflows.

• Strong customer service orientation with excellent written and verbal communication skills.

• Strong organization, reporting, and documentation skills; able to manage multiple priorities and deadlines.

• Proficiency with MS Office (Excel, Word, Outlook); familiarity with Microsoft Project is a plus.

• Experience with Salesforce preferred; experience with ERP/project tools (e.g., NetSuite/OpenAir) is a plus.

EDUCATION:

• High School Diploma or equivalent required;

• Associate degree or coursework in business, finance, or project management preferred.

WORKING ENVIRONMENT:

• Primarily office/computer-based work; ability to work at a computer for extended periods.

• Occasional lifting/moving of office supplies or project files (generally up to 25 lbs.).

• May require occasional extended hours during closeout or billing cycles

CLEARANCE:

• Must be able to obtain a Secret clearance.

• At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.