Global Family Office EA | Travel & Discretion

Career Group; New York (NY); Hybrid; USD 150,000 - 200,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k)

PTO

Sick time

Job summary

Career Group is seeking a highly organized Executive Assistant for a confidential family office in New York. Hybrid schedule with remote flexibility during Principal travel; you will directly support the principal and assist with broader family office administration in a fast‑moving, high‑touch environment.

You will manage calendars, travel, expenses, and key correspondence, coordinate with advisers and family members, and maintain meticulous records while ensuring deadlines and follow‑ups are

Qualifications

• Approximately 5+ years of executive assistant or high‑level administrative experience.
• Experience supporting executives in fast-paced environments such as VC, PE, financial services, or family offices.
• Exceptional organization, attention to detail, and follow‑through.
• Polished, professional communication skills.
• High level of discretion and sound judgment.
• Comfortable across time zones and supporting an extensively traveling executive.
• Proactive, patient, resourceful and able to operate independently.
• Strong technology, spreadsheet, and productivity skills.

Responsibilities

• Manage a complex calendar, meetings, travel arrangements, expenses, and selected correspondence.
• Coordinate across advisers, service providers, family members, and other stakeholders.
• Maintain organized records, trackers, deadlines, and recurring obligations.
• Follow up on outstanding items and ensure completion of matters.
• Prepare meeting materials, agendas, notes, and action items.
• Assist with personal and family administrative matters, including travel docs and insurance.
• Organize confidential documents with discretion and build streamlined processes.
• Anticipate needs and proactively identify scheduling and administrative priorities.

Skills

Organization

Attention to detail

Discretion

Professional communication

Follow-through

Time zone coordination

Independent work

Tools

Spreadsheet software

Productivity tools

Job description

Career Group is seeking a highly organized Executive Assistant for a confidential family office in New York. Hybrid schedule with remote flexibility during Principal travel; you will directly support the principal and assist with broader family office administration in a fast‑moving, high‑touch environment.

You will manage calendars, travel, expenses, and key correspondence, coordinate with advisers and family members, and maintain meticulous records while ensuring deadlines and follow‑ups are