Global Private Executive Assistant — Remote & Travel Ready

Mahler Private Staffing; New York (NY); Remote; USD 200.000 - 250.000; Vollzeit

Zusammenfassung

Mahler Private Staffing is seeking an experienced Executive Personal Assistant to support a high-net-worth family in the New York City area. The role emphasizes discretion, calendar and travel management, and coordination across residences and time zones.

The position offers a remote-first arrangement with occasional in-person requirements, and requires travel to Palm Beach, The Hamptons, and London as needed. A polished, professional presence and impeccable judgment are essential.

Qualifikationen

• Eight+ years of experience as a Personal Assistant or Executive Personal Assistant to a high-net-worth individual, family, or senior-level executive.
• Exceptional proficiency in Outlook, Excel, and Word, with the ability to use AI-enabled productivity tools thoughtfully and effectively.
• Strong technical fluency across computers, platforms, and mobile devices, including troubleshooting household technology.
• A calm, controlled, and solutions-oriented presence; able to take genuine ownership of responsibilities and provide exceptional executive support.
• Unquestionable integrity, confidentiality, and discretion.
• Outstanding written and verbal communication skills and a polished, professional presentation.

Aufgaben

• Manage the Principal’s complex calendar, priorities, and evolving commitments with accuracy and sound judgment.
• Schedule corporate meetings and personal, medical, and household appointments.
• Draft polished formal correspondence and handle sensitive communications with complete discretion.
• Design and manage sophisticated domestic and international travel arrangements, including complex itineraries, passports, visas, transfers, and contingency planning.
• Proactively assist with planning family travel and coordinate with the Husband’s Personal Assistant in London.
• Liaise with residence teams to ensure continuity and timely follow-through.
• Coordinate social gatherings and philanthropic events, working with venues, vendors, household staff, and external partners.
• Support the family’s art collection (acquisitions, shipping, storage, files, documents, cataloging, liaising with stakeholders).
• Execute requests respectfully, urgently, accurately, and with meticulous attention to detail.

Kenntnisse

Outlook

Excel

Word

AI productivity tools

Discretion

Communication skills

Jobbeschreibung

Mahler Private Staffing is seeking an experienced Executive Personal Assistant to support a high-net-worth family in the New York City area. The role emphasizes discretion, calendar and travel management, and coordination across residences and time zones.

The position offers a remote-first arrangement with occasional in-person requirements, and requires travel to Palm Beach, The Hamptons, and London as needed. A polished, professional presence and impeccable judgment are essential.