Global Facilities & Projects Coordinator

Velotic Software; Boston (MA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Discretionary Time Off (DTO)

Parental leave

Employee Assistance Program (EAP)

401(k) with employer match

HSA with company contribution

Life and AD&D (2x salary)

Job summary

Velotic Software, a fast-growing independent software company focused on industrial operations, is hiring a Facilities Coordinator for its Boston, MA headquarters with responsibility for facilities operations, maintenance, vendor relations, and cross-site project coordination.

In this role you will oversee day-to-day operations at the Boston and Foxboro offices, manage service providers, ensure safety and brand standards, and partner with procurement to align contracts and SLAs across sites

Qualifications

• 3+ years of facilities coordination, office operations, property management, or related field.
• Demonstrated ability to manage multiple vendors and concurrent projects in a fast-paced environment.

Responsibilities

• Serve as central intake point for facility operations and maintenance requests across Velotic's global portfolio.
• Oversee day-to-day facility operations for Boston HQ and Foxboro office, ensuring cleanliness, safety, space readiness, and brand standards.
• Schedule and supervise routine maintenance, inspections, repairs, and cleaning services.
• Support onsite office managers and executives with facility-related requests and vendor support.
• Conduct site visits to assess facility conditions and identify issues.
• Liaise with landlords for maintenance, services, lease compliance, and projects.
• Source, vet, onboard, and manage service providers (cleaning, HVAC, electrical, plumbing, contractors, security).
• Assist Procurement with vendor setup, contracts, and compliance; evaluate bids and track SLAs.
• Manage multi-site facility projects with timelines, budgets, and stakeholder updates.
• Maintain documentation for contracts, maintenance logs, incident records, and status reports.
• Support space planning, office setup, and move coordination as the company grows.

Skills

Facilities coordination

Office operations

Vendor management

Project coordination

Travel flexibility

MS Office 365

Time zone communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

IWMS/Lease Administration

CMMS platforms

Job description

Velotic Software, a fast-growing independent software company focused on industrial operations, is hiring a Facilities Coordinator for its Boston, MA headquarters with responsibility for facilities operations, maintenance, vendor relations, and cross-site project coordination.

In this role you will oversee day-to-day operations at the Boston and Foxboro offices, manage service providers, ensure safety and brand standards, and partner with procurement to align contracts and SLAs across sites