Global Executive Operations Partner

Remote Jobs; United States; Remote; USD 75,000 - 105,000; Full time

Benefits offered by this job

Pension scheme (6% match)

24 days holiday + additional days

Flexible public holidays

Volunteer leave

Life Assurance 3x salary

Job summary

World Animal Protection is seeking an Executive Operations Coordinator to be the trusted operational partner to a member of our Global Leadership Team. You will simplify complex schedules and logistics, freeing leaders to focus on strategy and impact.

In this role you will coordinate plans, travel, board meetings, and cross-timezone engagements, ensuring clarity, diplomacy and proactive risk management across global operations.

Responsibilities

• Coordinate plans, projects and delivery with stakeholders internally and externally.
• Own complex diaries, inboxes and cross-timezone scheduling, keeping everyone briefed and on time.
• Organise travel and accommodation for board members, executives and guest speakers, in line with policy.
• Structure timelines and sequence activity so leaders can execute complex pieces of work with confidence.
• Track delivery of time-bound priorities e.g. org planning, reviews, key initiatives.
• Keep oversight of actions, milestones and dependencies, following through with clarity and diplomacy.
• Provide support at global meetings, capturing outcomes and next steps in real time.
• Identify priorities, risks and upcoming demands before they become problems.
• Act as a strategic filter for competing priorities.
• Contribute to shared global event logistics, including trustee travel and visas.
• Collaborate with fellow Executive Operations Coordinators to close gaps and keep coverage seamless.

Skills

Diary management

Travel coordination

Stakeholder management

Cross-timezone coordination

Event logistics

Planning and scheduling

Communication

Diplomacy

Prioritization

Strategic thinking

Risk assessment

Job description

World Animal Protection is seeking an Executive Operations Coordinator to be the trusted operational partner to a member of our Global Leadership Team. You will simplify complex schedules and logistics, freeing leaders to focus on strategy and impact.

In this role you will coordinate plans, travel, board meetings, and cross-timezone engagements, ensuring clarity, diplomacy and proactive risk management across global operations.