Global Strategic Executive Assistant

Orbis; New York, Northern (NY, KY); Hybrid; USD 75,000 - 110,000; Full time

Job summary

Orbis is seeking a Special Assistant, Executive Office, to join the global leadership team. The role centers on executive support, strategic scheduling, travel planning, and coordinating ELT and Board activities across our international program portfolio.

The successful candidate will demonstrate intellectual curiosity, adaptability, and exceptional organizational skills while coordinating complex, time‑sensitive initiatives that advance Orbis’ mission to prevent avoidable blindness worldwide.

Qualifications

• 3–5 years of relevant professional experience
• Experience in an executive office, international NGO, or similar environment
• Excellent organizational skills and attention to detail
• Strong written and verbal communication in English

Responsibilities

• Manage the CEO's calendar and scheduling to align with organizational priorities
• Prepare briefs, meeting memos, talking points, and presentations for the CEO and ELT
• Coordinate international and domestic travel, itineraries, and related logistics
• Attend ELT meetings, track actions, and follow up on commitments
• Support board engagement, governance processes, and executive communications
• Lead or support cross‑functional special projects that span programs and regions
• Provide confidential executive office coordination and ensure timely follow‑through across leadership

Skills

Executive support

Project coordination

Board communications

Travel coordination

Written communication

Tools

Microsoft 365

Job description

Orbis is seeking a Special Assistant, Executive Office, to join the global leadership team. The role centers on executive support, strategic scheduling, travel planning, and coordinating ELT and Board activities across our international program portfolio.

The successful candidate will demonstrate intellectual curiosity, adaptability, and exceptional organizational skills while coordinating complex, time‑sensitive initiatives that advance Orbis’ mission to prevent avoidable blindness worldwide.