Global Executive Assistant to Senior Director, GETI

ClimateWorks Foundation; United States; Hybrid; USD 70.000 - 120.000; Vollzeit

Zusammenfassung

ClimateWorks Foundation is seeking an Executive Assistant to support the Senior Director of the Global Energy Transition Initiative (GETI) and the ten-person team. The role involves complex scheduling, calendar management, travel arrangements, and coordinating materials for meetings and events, with liaison to funders and key stakeholders.

Based in a collaborative Programs team, the EA reports to the Associate Director, Programs Administration, and will help optimize workloads, support travel

Qualifikationen

• 5+ years of administrative work experience including roles supporting executives (senior administrator/executive assistant).
• Experience coordinating with international partners and across multiple time zones.
• Proven ability to maintain complex calendars and manage meetings/events.
• Experience supporting global teams with logistics for group calls and meetings.
• Outstanding verbal and written communication skills; native English speaker.

Aufgaben

• Manage Senior Director’s calendar and broader team calendars for alignment.
• Create and fill out scheduling polls for internal and external meetings.
• Coordinate with travel agent for domestic and international travel: flights, hotels, ground transportation, and logistics.
• Prepare briefing materials and itineraries to ensure the Senior Director is well-prepared for meetings and trips.

Kenntnisse

Administrative experience

Time zone coordination

Calendar management

Verbal and written communication

Organization skills

Independence under pressure

Ausbildung

BS or BA degree

Tools

Microsoft Office

Google Docs

Salesforce

Asana

Stova

Jobbeschreibung

ClimateWorks Foundation is seeking an Executive Assistant to support the Senior Director of the Global Energy Transition Initiative (GETI) and the ten-person team. The role involves complex scheduling, calendar management, travel arrangements, and coordinating materials for meetings and events, with liaison to funders and key stakeholders.

Based in a collaborative Programs team, the EA reports to the Associate Director, Programs Administration, and will help optimize workloads, support travel