Executive Assistant to Climate Leadership CAO & VPs

Climate Lead; San Francisco (CA); Hybrid; USD 131,000 - 145,000; Full time

Job summary

Climate Lead, headquartered in San Francisco, CA, seeks an Executive Assistant to optimize the CAO and VP’s workflows. You will manage calendars, coordinate international and domestic travel, and prepare briefing materials for meetings and trips.

This hybrid role requires exceptional organization, discretion, and the ability to work across time zones, with on-site presence in our SF office expected a few days per week.

Qualifications

• 7+ years in high-level admin work and at least 4 years as senior administrator/executive assistant
• Experience interacting with high-level leaders
• Excellent written and verbal communication
• Proficient in Google Workspace, Asana, and Salesforce

Responsibilities

• Executive Support to the Chief Advisory Officer (75%)
• Administrative support to VP of Philanthropic Advising and VP of Impact-First Investing (25%)
• Manage calendars across global time zones and schedule complex events
• Arrange international and domestic travel, meeting space, agendas, and materials
• Ensure briefing materials and background information are prepared for meetings
• Handle expense reports and assist with invoices and contracts for the CAO
• Generate ideas for systems and operational improvements for the Advisory team

Skills

Google Workspace

Asana

Salesforce

Tools

Salesforce

Job description

Climate Lead, headquartered in San Francisco, CA, seeks an Executive Assistant to optimize the CAO and VP’s workflows. You will manage calendars, coordinate international and domestic travel, and prepare briefing materials for meetings and trips.

This hybrid role requires exceptional organization, discretion, and the ability to work across time zones, with on-site presence in our SF office expected a few days per week.