Executive Assistant to Global Energy Transition Leader

ClimateWorks Foundation; San Francisco (CA); Ibrido; USD 75.000 - 110.000; Tempo pieno

Descrizione del lavoro

The Executive Assistant at ClimateWorks Foundation will support the Senior Director of GETI and the ten‑person team with sophisticated scheduling, travel logistics, and meeting prep. This role partners with the Associate Director, Programs Administration to manage workloads and ensure deadlines are met in a fast‑paced environment.

Applicants should have 5+ years of admin experience, including executive support, and strong cross‑border coordination.

Competenze

• 5+ years of administrative work experience, with 2+ years in a senior administrator/executive assistant role.
• Experience working with international partners and scheduling across international time zones.
• Previous experience maintaining complex calendars and coordinating meetings/events.
• Experience working with a global team to plan logistics for effective group calls and meetings.
• Outstanding verbal and written communication skills; native English speaker.
• Attention to detail and strong organizational skills.
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Google docs
• Ability to judge the relative importance of issues and act independently to address them.
• Ability to keep calm under pressure, prioritize and manage multiple tasks.
• Good interpersonal communications skills.
• Ability to analyze problems and identify solutions.
• Ability to handle sensitive matters with discretion.
• Tact, poise, professionalism, diplomacy, and a sense of humor; team player.
• Ability to work effectively and efficiently (virtual and in-person) with minimal supervision.
• Commitment to a diverse, inclusive and equitable work environment.
• Some traveling required; a couple times a year.

Mansioni

• Manage Senior Director’s calendar and broader team calendars for alignment.
• Create and fill out scheduling polls: assist in scheduling internal and external group meetings.
• Coordinate with CWF travel agent; assist with domestic and international travel arrangements.
• Ensure that the Senior Director is briefed and prepared for meetings, events, and trips; provide itineraries

Conoscenze

Calendar management

Executive support

Stakeholder coordination

Multitasking

Communication

Formazione

BS or BA degree

Strumenti

Microsoft Office

Google Docs

Salesforce

Asana

Stova

Descrizione del lavoro

The Executive Assistant at ClimateWorks Foundation will support the Senior Director of GETI and the ten‑person team with sophisticated scheduling, travel logistics, and meeting prep. This role partners with the Associate Director, Programs Administration to manage workloads and ensure deadlines are met in a fast‑paced environment.

Applicants should have 5+ years of admin experience, including executive support, and strong cross‑border coordination.