Global Executive Assistant to Leadership Team

Rippling, Inc.; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Pacifico Energy seeks an experienced executive assistant to support its executive team across time zones. You will manage calendars, travel, and confidential communications while balancing competing priorities.

This role requires discretion, strong written and verbal communication, and the ability to coordinate cross-functional efforts in a fast-paced energy and infrastructure environment.

Qualifications

• Experience providing executive or senior-level administrative support, including support for multiple leaders with competing priorities.
• Demonstrated ability to manage complex calendars and travel arrangements, anticipate needs, and adapt when plans change.
• Sound judgment and discretion with confidential business, financial, and employee information.
• Clear, professional written and verbal communication, with careful proofreading and attention to detail.

Responsibilities

• Manage executive calendars across time zones, prioritize requests, resolve conflicts, and protect time for preparation and priority work.
• Monitor and organize executive inboxes as delegated, flag urgent matters, draft responses, and track requests through completion.
• Coordinate domestic and international travel for executives, including itineraries, accommodation, ground transportation, and changes to plans.
• Organize executive, leadership, board, and external meetings; coordinate logistics, prepare agendas and materials, and record decisions and action items as appropriate.
• Prepare and proofread correspondence, presentations, reports, and briefing materials; gather information and ensure executives are prepared for meetings.
• Serve as a professional point of contact for executives, colleagues, and external partners; handle sensitive requests and follow up on commitments.
• Maintain confidential files, contact lists, and executive records; coordinate document approvals and signatures through the appropriate channels.
• Prepare executive expense reports, collect receipts, reconcile charges, and coordinate with Finance to resolve questions and submit accurate records.
• Partner with the Chief People Officer to balance requests across executives, flag competing deadlines, and clarify priorities, timing, and ownership.
• Coordinate with office and People teams on leadership offsites, events, and visits, including venues, materials, catering, and logistics.
• Take on ad hoc assignments and special projects as needs arise, including research, planning, and cross-functional coordination; track milestones, communicate progress, and follow through to completion.

Skills

Executive support

Calendar management

Travel coordination

Written and verbal communication

Attention to detail

Independent work

Cross-functional coordination

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Pacifico Energy seeks an experienced executive assistant to support its executive team across time zones. You will manage calendars, travel, and confidential communications while balancing competing priorities.

This role requires discretion, strong written and verbal communication, and the ability to coordinate cross-functional efforts in a fast-paced energy and infrastructure environment.