Global Executive Assistant to Creative Director

Remilia Corporation; Irvine (CA); On-site; USD 55,000 - 120,000; Full time

Job summary

Remilia Corporation is seeking an experienced Executive Assistant to support the Creative Director/CEO of a global art/design studio. You will maintain high presentation standards, manage complex schedules across time zones, and handle travel logistics for international trips.

The role emphasizes discretion, strong written communication, and seamless coordination between the CEO, artists, and partners across regions.

Qualifications

• 5+ years executive support experience, preferably in arts, design, or cultural institutions.
• Experience with galleries, museums, design firms, or cultural foundations preferred.
• Demonstrated ability to work in high-standards environments with presentation and protocol.
• Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous.

Responsibilities

• Serve as primary communication interface for CEO across channels.
• Coordinate complex scheduling across multiple time zones and international travel.
• Prepare detailed meeting materials and maintain project documentation.
• Manage relationships with artists, partners, collaborators, and industry contacts.
• Provide remote admin support during CEO's trips to East Asia.
• Represent the company with sophistication at cultural events and functions.
• Track progress across multiple creative projects (fashion, art, film, music).
• Interface between CEO and internal team members.
• Coordinate with external partners, venues, and cultural institutions.
• Assist with event planning and logistics.

Skills

Executive support

Scheduling across time zones

Travel coordination

Communication excellence

Project coordination

Discretion and professionalism

Job description

Remilia Corporation is seeking an experienced Executive Assistant to support the Creative Director/CEO of a global art/design studio. You will maintain high presentation standards, manage complex schedules across time zones, and handle travel logistics for international trips.

The role emphasizes discretion, strong written communication, and seamless coordination between the CEO, artists, and partners across regions.