Executive Assistant to Creative Director

Remilia Corporation; Irvine (CA); On-site; USD 55,000 - 120,000; Full time

Job summary

Remilia Corporation is seeking an experienced Executive Assistant to support the Creative Director/CEO of a global art/design studio. You will maintain high presentation standards, manage complex schedules across time zones, and handle travel logistics for international trips.

The role emphasizes discretion, strong written communication, and seamless coordination between the CEO, artists, and partners across regions.

Qualifications

• 5+ years executive support experience, preferably in arts, design, or cultural institutions.
• Experience with galleries, museums, design firms, or cultural foundations preferred.
• Demonstrated ability to work in high-standards environments with presentation and protocol.
• Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous.

Responsibilities

• Serve as primary communication interface for CEO across channels.
• Coordinate complex scheduling across multiple time zones and international travel.
• Prepare detailed meeting materials and maintain project documentation.
• Manage relationships with artists, partners, collaborators, and industry contacts.
• Provide remote admin support during CEO's trips to East Asia.
• Represent the company with sophistication at cultural events and functions.
• Track progress across multiple creative projects (fashion, art, film, music).
• Interface between CEO and internal team members.
• Coordinate with external partners, venues, and cultural institutions.
• Assist with event planning and logistics.

Skills

Executive support

Scheduling across time zones

Travel coordination

Communication excellence

Project coordination

Discretion and professionalism

Job description

Executive Assistant to Creative Director/CEO

Global Art/Design Studio

About Us

We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation.

Position Overview

We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail.

Key Responsibilities

Professional Support

• Serve as primary communication interface for CEO across all channels
• Coordinate complex scheduling across multiple time zones and international travel
• Prepare detailed meeting materials and maintain meticulous project documentation
• Manage relationships with artists, cultural partners, collaborators, and industry contacts
• Provide remote administrative support during CEO's regular trips to East Asia
• Represent the company with appropriate sophistication at cultural events and industry functions

Project Coordination

• Track progress across multiple creative projects (fashion, art, film, music)
• Interface between CEO and internal team members
• Coordinate with external partners, venues, and cultural institutions
• Assist with event planning and execution logistics

Personal Management

• Manage personal calendar, appointments, and household coordination
• Arrange comprehensive travel itineraries for domestic and international trips
• Handle personal errands and home management as needed

Requirements

Professional Background

• 5+ years executive support experience, preferably in arts, design, or cultural institutions
• Experience with galleries, museums, design firms, or cultural foundations strongly preferred
• Demonstrated ability to work in high-standards environments with attention to presentation and protocol
• Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous

Technical & Communication Skills

• Exceptional written communication for drafting correspondence on CEO's behalf
• Experience with project management tools and creative industry workflows
• Strong copywriting and editing abilities
• Comfortable with both formal business protocols and creative industry practices

Personal Qualities

• Refined aesthetic sensibility appropriate to experimental fashion/art environment
• Highly diligent with detailed note-taking, task tracking, and follow-through
• Strategic thinker who anticipates challenges and develops solutions before problems arise
• Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics
• Comfortable working behind-the-scenes to support creative vision
• Exceptional discretion with confidential artistic and business matters
• Punctual and reliable with unwavering attention to deadlines
• Adaptable to non-traditional schedules including evenings and cultural events
• Calm under pressure with excellent stress management capabilities

Work Environment

• Full-time, in-office position based in Orange County
• Occasional evening/weekend availability for events and international coordination
• Opportunity to engage with cutting-edge creative projects and international art scene
• Professional growth within a rapidly expanding creative and technology venture

What we offer

We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

Compensation Range: $55K - $120K