Executive Assistant to Creative Director

Remilia Corporation; Town of Florida (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Global Art/Design Studio in Orange County is seeking an Executive Assistant to support our Creative Director/CEO. You will manage complex calendars, coordinate across time zones, and prepare materials for meetings with artists, partners, and industry contacts.

This role demands impeccable presentation, discretion, and a refined aesthetic. You will handle personal logistics, travel itineraries, and events, while maintaining high standards of communication and project documentation in a

Qualifications

• 5+ years executive support experience, preferably in arts, design, or cultural institutions.
• Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous.
• High standards of presentation and protocol in professional settings.
• Experience drafting correspondence on CEO's behalf and managing confidential information.

Responsibilities

• Serve as primary communication interface for CEO across all channels
• Coordinate complex scheduling across multiple time zones and international travel
• Prepare detailed meeting materials and maintain meticulous project documentation
• Manage relationships with artists, cultural partners, collaborators, and industry contacts
• Provide remote administrative support during CEO's international trips
• Represent the company with sophistication at cultural events and industry functions
• Track progress across multiple creative projects (fashion, art, film, music)
• Interface between CEO and internal team members
• Coordinate with external partners, venues, and cultural institutions
• Assist with event planning and execution logistics
• Manage personal calendar, appointments, and household coordination
• Arrange comprehensive travel itineraries for domestic and international trips
• Handle personal errands and home management as needed

Skills

Executive support

Project coordination

Copywriting

Communication

Discretion

Attention to detail

Event planning

Tools

Project management tools

Job description

Executive Assistant to Creative Director/CEO

Global Art/Design Studio

About Us

We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation.

Position Overview

We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail.

Key Responsibilities

Professional Support:

• Serve as primary communication interface for CEO across all channels

• Coordinate complex scheduling across multiple time zones and international travel

• Prepare detailed meeting materials and maintain meticulous project documentation

• Manage relationships with artists, cultural partners, collaborators, and industry contacts

• Provide remote administrative support during CEO's regular trips to East Asia

• Represent the company with appropriate sophistication at cultural events and industry functions

Project Coordination:

• Track progress across multiple creative projects (fashion, art, film, music)

• Interface between CEO and internal team members

• Coordinate with external partners, venues, and cultural institutions

• Assist with event planning and execution logistics

Personal Management:

• Manage personal calendar, appointments, and household coordination

• Arrange comprehensive travel itineraries for domestic and international trips

• Handle personal errands and home management as needed

Requirements

Professional Background:

• 5+ years executive support experience, preferably in arts, design, or cultural institutions

• Experience with galleries, museums, design firms, or cultural foundations strongly preferred

• Demonstrated ability to work in high-standards environments with attention to presentation and protocol

• Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous

Technical & Communication Skills:

• Exceptional written communication for drafting correspondence on CEO's behalf

• Experience with project management tools and creative industry workflows

• Strong copywriting and editing abilities

• Comfortable with both formal business protocols and creative industry practices

Personal Qualities:

• Refined aesthetic sensibility appropriate to experimental fashion/art environment

• Highly diligent with detailed note-taking, task tracking, and follow-through

• Strategic thinker who anticipates challenges and develops solutions before problems arise

• Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics

• Comfortable working behind-the-scenes to support creative vision

• Exceptional discretion with confidential artistic and business matters

• Punctual and reliable with unwavering attention to deadlines

• Adaptable to non-traditional schedules including evenings and cultural events

• Calm under pressure with excellent stress management capabilities

Work Environment

• Full-time, in-office position based in Orange County

• Occasional evening/weekend availability for events and international coordination

• Opportunity to engage with cutting-edge creative projects and international art scene

• Professional growth within a rapidly expanding creative and technology venture

What We Offer

We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.