Global Executive Assistant to C‑Suite Leader

Johnson & Johnson; Horsham (PA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Johnson & Johnson in Horsham, PA is seeking an Executive Administrative Assistant to provide high‑level administrative support to a senior leader in a global, matrixed environment.

Hybrid role requiring meticulous calendar management, complex travel coordination, and discreet handling of confidential information. The candidate will prepare materials, coordinate events, and collaborate with Finance, Legal, and Communications teams to drive efficiency.

Qualifications

• Minimum 8 years of experience supporting C‑level or senior executives.

Responsibilities

• Provide comprehensive executive administrative support, including complex calendar management and travel logistics.
• Coordinate non-routine work across global teams and manage confidential information.
• Prepare meeting materials, correspondence, presentations, and other digital documentation for leadership reviews.
• Plan team meetings, offsites, and town halls; arrange rooms, catering, technology, and logistics.
• Submit and reconcile weekly expense reports through Concur; assist with vendor interactions and budgets.

Skills

Executive Support

Calendar management

Travel coordination

Communication skills

Problem solving

Matrixed organization experience

Tech proficiency

Budgeting & onboarding

Healthcare/pharma exposure

Education

High School diploma or equivalent

Tools

Microsoft Office

Concur

Amex Travel

Ariba

Contract tracking systems

Job description

Johnson & Johnson in Horsham, PA is seeking an Executive Administrative Assistant to provide high‑level administrative support to a senior leader in a global, matrixed environment.

Hybrid role requiring meticulous calendar management, complex travel coordination, and discreet handling of confidential information. The candidate will prepare materials, coordinate events, and collaborate with Finance, Legal, and Communications teams to drive efficiency.