Global Executive Assistant & Office Operations Lead

L'Oréal USA; Miami (FL); On-site; USD 80,000 - 110,000; Full time

Job summary

L'Oréal USA is seeking an Executive Assistant & Office Manager for Travel Retail Americas (TRAM) in Miami. You will support the Managing Director and MANCOM, coordinating complex calendars, travel, events, and office operations across multi-market zones.

This role blends high‑level executive support with hands‑on facilities management, vendor coordination, and governance activities, offering real responsibility from day one in a fast‑paced beauty leader.

Qualifications

• Exceptional organizational precision and proactive mindset.
• Ability to anticipate business priorities in an international environment.
• Strong diplomacy and discretion when handling sensitive information.

Responsibilities

• Drive executive operations for the Managing Director and MANCOM.
• Coordinate complex international agendas and executive travel.
• Plan and coordinate major international leadership events and offsites.
• Organize end-to-end logistics for visiting delegations and regional immersions.
• Structure agendas, capture minutes, and disseminate action items within 48 hours.
• Oversee office life, facilities, vendor relationships, and procurement.

Skills

Executive calendar management

Travel coordination

Event planning

Vendor management

Cross-cultural communication

Job description

L'Oréal USA is seeking an Executive Assistant & Office Manager for Travel Retail Americas (TRAM) in Miami. You will support the Managing Director and MANCOM, coordinating complex calendars, travel, events, and office operations across multi-market zones.

This role blends high‑level executive support with hands‑on facilities management, vendor coordination, and governance activities, offering real responsibility from day one in a fast‑paced beauty leader.