Executive Assistant & Office Manager - L'Oréal Travel Retail Americas (TRAM)

L'Oréal; Miami (FL); Sur place; USD 90 000 - 130 000; Plein temps

Avantages offerts par ce poste

Early responsibility from day 1

Inclusive culture and diversity

Opportunities for growth

Community and societal impact

Résumé du poste

L’Oréal is seeking an experienced Executive Operations role in Miami to drive high-level executive support and multi-market office management for Travel Retail Americas. You will coordinate complex agendas, international travel, and major events, reporting to the Managing Director and collaborating with Paris HQ teams.

The role combines strategic governance with hands-on facilities management, vendor coordination, and community engagement initiatives, offering real responsibility from day one in

Qualifications

• Exceptional organizational precision and a proactive mindset to anticipate business priorities in an international environment.
• Ability to manage high-volume executive agendas, urgent demands, and competing operational deadlines with composure.
• Practical expertise overseeing daily office operations, workplace services, and vendor coordination.
• Strong diplomacy and discretion when handling sensitive information with diverse executive stakeholders.
• Rigorous approach to structuring large-scale international offsites, summits, and travel logistics from brief to execution.

Responsabilités

• Steer complex international agendas, executive travel, and expenses for the Managing Director, liaising with Paris Hub teams.
• Orchestrate major international leadership events and offsites, including Worldwide Meetings, Cannes, IAADFS, and ASUTIL conferences.
• Coordinate end-to-end logistics for visiting global executive delegations, from itinerary planning to regional POS immersions.
• Organize MANCOM governance by structuring agendas, facilitating meetings, and circulating actionable minutes within 48 hours.
• Lead office life and engagement initiatives, including Volunteer days and community events, while managing facilities and vendor relations.

Connaissances

Organizational precision

Prioritization

Facility management

Diplomacy and discretion

Project planning for international off

Description du poste

Hello, we’re L'Oréal. We’re not just building brands, we’re shaping how the world experiences beauty (and it takes a lot of cool jobs to do it). Intrigued? Keep reading, this might be the opportunity you’ve been searching for.

A Day in the Life

You will drive executive operations for our Travel Retail Americas Managing Director and Management Committee (MANCOM), reporting directly to the Managing Director in Miami. Your daily focus bridges high-level executive support with hands-on workplace management across a multi-market zone.

• Steer complex international agendas, executive travel, and expenses for the Managing Director, liaising seamlessly with our Paris Hub teams.
• Orchestrate major international leadership events and offsites, including Worldwide Meetings, Cannes, IAADFS, and ASUTIL conferences.
• Coordinate end-to-end logistics for visiting global executive delegations, from itinerary planning to regional point-of-sale immersions.
• Organize MANCOM governance by structuring agendas, facilitating meetings, and circulating actionable minutes within 48 hours.
• Lead office life and engagement initiatives, including Citizen Day volunteering and local community events, while managing office facilities, vendor relationships, and operational purchase orders.

We Are Looking For

You bring exceptional organizational precision and a proactive mindset to anticipate business priorities in an international environment. You bring:

• Cooperation: Ability to build trusted partnerships across local leadership, Paris headquarters, and transversal teams.
• Prioritization: Proven capacity to manage high-volume executive agendas, urgent demands, and competing operational deadlines with composure.
• Facility Management: Practical expertise overseeing daily office operations, workplace services, and vendor coordination.
• Adapted Communication: Strong diplomacy and discretion when handling sensitive information and interacting with diverse executive stakeholders.
• Project Planning Management: Rigorous approach to structuring large-scale international offsites, industry summits, and travel logistics from brief to execution.

What's In It For You

• A place for you to leave your comfort zone and grow beyond your potential (here, you'll be encouraged to try new things and take risks!)
• Real responsibility from day 1, there's no sitting on the sidelines at L'Oréal
• An environment where people of every ethnicity, social background, age, religion, gender and sexual orientation as well as people with disabilities are accepted, can speak up, will thrive and are celebrated!
• A place where you can contribute to something bigger! Many of our brands have societal/environmental causes to make a concrete difference

Who We Are

L’Oréal is the world’s leading beauty company with a portfolio of over 35 international brands. Present across all distribution networks, we are committed to fulfilling our mission to create the beauty that moves the world.

We’re committed to guaranteeing inclusive recruitment processes and to advocating for hiring and promoting each candidate in an ethical and equitable way. The Group strictly prohibits discrimination against any applicant for employment because of the individual’s gender identity or expression, sexual orientation, visible and/or invisible disabilities, socio-economic and/or multicultural origins, health conditions, age, religion, or any other characteristics protected by law.

Wondering how AI is integrated in our L'Oréal recruitment process? Find practical information and advice in our AI Charter.