Global Events Logistics Coordinator

Dow Jones; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Dow Jones Energy Events seeks a detail-oriented Event Operations Coordinator to support live events from pre-production to post-event evaluation. You will assist with vendor management, event technology, and budget administration while ensuring an exceptional attendee experience for sponsors and stakeholders.

Reporting to the Events Director, you will contribute to on-site execution, registration, and engagement tools, with travel up to 25% and flexible evening/weekend hours during peak periods.

Qualifications

• 0–2 years of corporate event management experience.
• Experience with event platforms such as Cvent, WordPress, and mobile apps.
• Strong project management and budget tracking skills.
• Ability to manage multiple projects and stakeholders.
• Willing to travel up to 25% and work flexible hours.

Responsibilities

• Coordinate venue selection and vendor management.
• Manage registration and attendee processes.
• Coordinate food & beverage and seating plans.
• Handle sponsorship fulfillment and deliverables.
• Oversee audio-visual production and event tech.
• Develop and maintain project plans and timelines.
• Track expenses and process invoices.
• Collaborate with internal stakeholders and sponsors.

Skills

Event management

Vendor coordination

Budget administration

Project coordination

Tools

Cvent

WordPress

Event apps

Registration platforms

Job description

Dow Jones Energy Events seeks a detail-oriented Event Operations Coordinator to support live events from pre-production to post-event evaluation. You will assist with vendor management, event technology, and budget administration while ensuring an exceptional attendee experience for sponsors and stakeholders.

Reporting to the Events Director, you will contribute to on-site execution, registration, and engagement tools, with travel up to 25% and flexible evening/weekend hours during peak periods.