Event Operations Coordinator

Dow Jones & Co.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Dow Jones is seeking an Event Operations Coordinator to join the Energy Events team in New York. You will support the operational and logistical planning of live events from pre-production through post-event evaluation, ensuring on-time delivery and attendee satisfaction.

You will assist with vendor management, budget administration, registration, AV coordination, and sponsorship fulfillment while coordinating with internal stakeholders and external partners to deliver best-in-class experiences.

Qualifications

• 0–2 years of corporate event management experience.
• Experience with event management platforms such as Cvent.
• Ability to manage multiple projects, timelines and budgets.
• Vendor management experience and contract review.
• Strong communication and collaboration across departments.
• Willingness to travel up to 25% domestically and internationally.

Responsibilities

• Coordinate event logistics including venue selection, registration, F&B and on-site coordination.
• Develop and maintain project plans, timelines, and production schedules.
• Track expenses, create POs, and process invoices to stay on budget.
• Collaborate with stakeholders, sponsors, and vendors for seamless events.
• Develop expertise in event tech and attendee engagement tools.
• Handle additional duties as the team grows.

Skills

Event logistics

Vendor management

Project management

Budgeting

Communication

Tools

Cvent

WordPress

Mobile event apps

Job description

Dow Jones & Co.

Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

Dow Jones, Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets.

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at [e-mail]. Please put “Reasonable Accommodation in the subject line.

NYC - 1211 Ave of the Americas

Full time

Job_Req_56300

Job Description

About the Team:

The Events team is responsible for the development, planning, and execution of Dow Jones Energy's global paid events, ensuring they are delivered on time, within budget, and provide a best-in-class attendee experience.

We thrive in a collaborative environment, working toward shared goals with an open-minded, can-do attitude. Efficiency, teamwork, and alignment are essential to the success of every event.

About the Role:

We are seeking a detail-oriented, proactive Event Operations Coordinator to join the Dow Jones Energy Events team. Reporting to the Events Director, this role supports the operational and logistical planning and execution of live events from pre-production through post-event evaluation.

The successful candidate will assist with vendor management, event technology, budget administration, project planning, and onsite event execution while helping deliver exceptional experiences for attendees, sponsors, and stakeholders.

You Will:

• Event Logistics Coordination
• Assist in planning and managing event logistics, including:
  • Venue selection and vendor management
  • Registration and attendee management
  • Food & beverage coordination
  • Sponsorship fulfillment and deliverables
  • Hotel accommodations
  • Audio-visual production
  • Floor plans and room layouts
  • Décor, signage, and branded materials
  • Event technology, including event websites, registration platforms, and mobile event apps

• Project Management: Develop and maintain project plans, timelines, critical paths, production schedules, and operational checklists to ensure successful event execution.
• Financial Administration: Track event expenses, create purchase orders, process invoices, and manage payments to ensure events remain within budget.
• Stakeholder Collaboration: Build strong working relationships with event internal stakeholders, senior leadership, sponsors, and external vendors to ensure seamless event coordination.
• Event Technology: Develop expertise in event technology platforms, including registration systems, event websites, mobile apps, onsite registration equipment, and attendee engagement tools.
• Additional Responsibilities: Take on additional responsibilities as the Events team continues to grow and evolve.

You Have:

• Experience: 0-2 years of corporate event management experience, particularly with mid-sized to large events. Proven ability to execute successful events.
• Technology Proficiency: Experience using event management platforms such as Cvent, event websites, i.e. WordPress, mobile event apps, and attendee engagement tools.
• Project Management: Strong organizational skills with the ability to manage multiple projects, timelines, budgets, and competing priorities while maintaining a high level of quality.
• Vendor Management: Experience working with third-party vendors, reviewing contracts, and supporting negotiations.
• Problem-Solving: Demonstrated ability to think critically, solve problems proactively, and remain calm in fast-paced or changing environments.
• Strategic Thinking: Strong attention to detail balanced with forward-thinking decision-making that supports business objectives and exceptional event experiences.
• Collaboration: Ability to work effectively across departments while building strong relationships with internal and external stakeholders.
• Communication: Excellent written and verbal communication skills with the ability to communicate professionally at all organizational levels.
• Adaptability: Willingness to work flexible hours, including evenings and weekends during peak event periods, while supporting international business schedules.
• Physical Requirements: Ability to lift and move materials weighing approximately 15-30 pounds when required.
• Travel: up to 25% (domestic and international) to support onsite event setup, execution, and breakdown. Candidates should reside within reasonable proximity to a major U.S. airport to support travel requirements.
• Positive, high-energy, solution-oriented mindset with the ability to thrive in a fast-paced environment.
• Passion for continuous learning and improving operational excellence.
• Innovative thinker who embraces technology and identifies opportunities to improve processes and attendee experiences.
• Collaborative team player who values inclusion, partnership, and shared success.
• Professional judgment with the ability to make informed decisions and adapt quickly to changing priorities.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.

Business Area

Dow Jones - Luxury & Events

Job Category

Marketing & Product Management

Union Status

Non-Union role

Base Pay Range

$55,000 - $75,000

We're committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate's experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

About Us

Since 1883, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

Equal employment opportunity, including veterans and individuals with disabilities.

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