Event Operations Coordinator

News Corp; New York (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Job summary

Dow Jones Energy Events is seeking an Event Operations Coordinator to support live events from pre-production through post-event evaluation. You will report to the Events Director and help with planning, onsite execution, budgeting, and stakeholder coordination.

Responsibilities include managing vendors and venues, coordinating registration and attendee experiences, handling AV and floor plans, and ensuring projects stay on schedule and within budget while delivering exceptional attendee

Qualifications

• 0-2 years of corporate event management experience.
• Experience using event platforms such as Cvent, WordPress, and mobile apps.
• Strong organizational skills to manage multiple projects, timelines, budgets.
• Ability to collaborate with internal stakeholders and external vendors.

Responsibilities

• Event Logistics Coordination and planning.
• Venue selection and vendor management.
• Registration and attendee management.
• Food & beverage coordination and sponsorship fulfillment.
• Hotel accommodations and audiovisual production.
• Floor plans, room layouts, decor and branded materials.
• Event technology management: registration systems, websites, mobile apps.

Skills

Event logistics coordination

Vendor management

Budget administration

Project management

Event technology

Communication

Tools

Cvent

WordPress

Mobile event apps

Job description

Job Description:

About the Team:

The Events team is responsible for the development, planning, and execution of Dow Jones Energy's global paid events, ensuring they are delivered on time, within budget, and provide a best-in-class attendee experience.

We thrive in a collaborative environment, working toward shared goals with an open-minded, can-do attitude. Efficiency, teamwork, and alignment are essential to the success of every event.

About the Role:

We are seeking a detail-oriented, proactive Event Operations Coordinator to join the Dow Jones Energy Events team. Reporting to the Events Director, this role supports the operational and logistical planning and execution of live events from pre-production through post-event evaluation.

The successful candidate will assist with vendor management, event technology, budget administration, project planning, and onsite event execution while helping deliver exceptional experiences for attendees, sponsors, and stakeholders.

You Will:

• Event Logistics Coordination
• Assist in planning and managing event logistics, including:
• Venue selection and vendor management
• Registration and attendee management
• Food & beverage coordination
• Sponsorship fulfillment and deliverables
• Hotel accommodations
• Audio-visual production
• Floor plans and room layouts
• Décor, signage, and branded materials
• Event technology, including event websites, registration platforms, and mobile event apps
• Project Management: Develop and maintain project plans, timelines, critical paths, production schedules, and operational checklists to ensure successful event execution.
• Financial Administration: Track event expenses, create purchase orders, process invoices, and manage payments to ensure events remain within budget.
• Stakeholder Collaboration: Build strong working relationships with event internal stakeholders, senior leadership, sponsors, and external vendors to ensure seamless event coordination.
• Event Technology: Develop expertise in event technology platforms, including registration systems, event websites, mobile apps, onsite registration equipment, and attendee engagement tools.
• Additional Responsibilities: Take on additional responsibilities as the Events team continues to grow and evolve.

You Have:

• Experience: 0-2 years of corporate event management experience, particularly with mid-sized to large events. Proven ability to execute successful events.
• Technology Proficiency: Experience using event management platforms such as Cvent, event websites, i.e. WordPress, mobile event apps, and attendee engagement tools.
• Project Management: Strong organizational skills with the ability to manage multiple projects, timelines, budgets, and competing priorities while maintaining a high level of quality.
• Vendor Management: Experience working with third-party vendors, reviewing contracts, and supporting negotiations.
• Problem-Solving: Demonstrated ability to think critically, solve problems proactively, and remain calm in fast-paced or changing environments.
• Strategic Thinking: Strong attention to detail balanced with forward-thinking decision-making that supports business objectives and exceptional event experiences.
• Collaboration: Ability to work effectively across departments while building strong relationships with internal and external stakeholders.
• Communication: Excellent written and verbal communication skills with the ability to communicate professionally at all organizational levels.
• Adaptability: Willingness to work flexible hours, including evenings and weekends during peak event periods, while supporting international business schedules.
• Physical Requirements: Ability to lift and move materials weighing approximately 15-30 pounds when required.
• Travel: up to 25% (domestic and international) to support onsite event setup, execution, and breakdown. Candidates should reside within reasonable proximity to a major U.S. airport to support travel requirements.
• Positive, high-energy, solution-oriented mindset with the ability to thrive in a fast-paced environment.
• Passion for continuous learning and improving operational excellence.
• Innovative thinker who embraces technology and identifies opportunities to improve processes and attendee experiences.
• Collaborative team player who values inclusion, partnership, and shared success.
• Professional judgment with the ability to make informed decisions and adapt quickly to changing priorities.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area: Dow Jones - Luxury & Events

Job Category: Marketing & Product Management

Union Status:

Non-Union role

Base Pay Range: $55,000 - $75,000

We're committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest newsgathering operations globally.

It is home to leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Barron's, MarketWatch, Mansion Global, Financial News, Dow Jones Risk & Compliance and Dow Jones Newswires. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).