Event Operations Coordinator

OPIS LLC; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Dow Jones Energy Events seeks a detail-oriented Event Operations Coordinator to support live events from pre-production to post-event evaluation. You will assist with vendor management, event technology, and budget administration while ensuring an exceptional attendee experience for sponsors and stakeholders.

Reporting to the Events Director, you will contribute to on-site execution, registration, and engagement tools, with travel up to 25% and flexible evening/weekend hours during peak periods.

Qualifications

• 0–2 years of corporate event management experience.
• Experience with event platforms such as Cvent, WordPress, and mobile apps.
• Strong project management and budget tracking skills.
• Ability to manage multiple projects and stakeholders.
• Willing to travel up to 25% and work flexible hours.

Responsibilities

• Coordinate venue selection and vendor management.
• Manage registration and attendee processes.
• Coordinate food & beverage and seating plans.
• Handle sponsorship fulfillment and deliverables.
• Oversee audio-visual production and event tech.
• Develop and maintain project plans and timelines.
• Track expenses and process invoices.
• Collaborate with internal stakeholders and sponsors.

Skills

Event management

Vendor coordination

Budget administration

Project coordination

Tools

Cvent

WordPress

Event apps

Registration platforms

Job description

Job Description: About the Team: The Events team is responsible for the development, planning, and execution of Dow Jones Energy's global paid events, ensuring they are delivered on time, within budget, and provide a best-in-class attendee experience. We thrive in a collaborative environment, working toward shared goals with an open-minded, can-do attitude. Efficiency, teamwork, and alignment are essential to the success of every event.

About the Role:

We are seeking a detail-oriented, proactive Event Operations Coordinator to join the Dow Jones Energy Events team. Reporting to the Events Director, this role supports the operational and logistical planning and execution of live events from pre-production through post-event evaluation. The successful candidate will assist with vendor management, event technology, budget administration, project planning, and onsite event execution while helping deliver exceptional experiences for attendees, sponsors, and stakeholders.

You Will:

Event Logistics Coordination

• Venue selection and vendor management
• Registration and attendee management
• Food & beverage coordination
• Sponsorship fulfillment and deliverables
• Hotel accommodations
• Audio-visual production
• Floor plans and room layouts
• Décor, signage, and branded materials
• Event technology, including event websites, registration platforms, and mobile event apps

Project Management: Develop and maintain project plans, timelines, critical paths, production schedules, and operational checklists to ensure successful event execution.

Financial Administration: Track event expenses, create purchase orders, process invoices, and manage payments to ensure events remain within budget.

Stakeholder Collaboration: Build strong working relationships with event internal stakeholders, senior leadership, sponsors, and external vendors to ensure seamless event coordination.

Event Technology: Develop expertise in event technology platforms, including registration systems, event websites, mobile apps, onsite registration equipment, and attendee engagement tools.

Additional Responsibilities: Take on additional responsibilities as the Events team continues to grow and evolve.

You Have:

• Experience: 0-2 years of corporate event management experience, particularly with mid-sized to large events. Proven ability to execute successful events.
• Technology Proficiency: Experience using event management platforms such as Cvent, event websites, i.e. WordPress, mobile event apps, and attendee engagement tools.
• Project Management: Strong organizational skills with the ability to manage multiple projects, timelines, budgets, and competing priorities while maintaining a high level of quality.
• Vendor Management: Experience working with third-party vendors, reviewing contracts, and supporting negotiations.
• Problem-Solving: Demonstrated ability to think critically, solve problems proactively, and remain calm in fast-paced or changing environments.
• Strategic Thinking: Strong attention to detail balanced with forward-thinking decision-making that supports business objectives and exceptional event experiences.
• Collaboration: Ability to work effectively across departments while building strong relationships with internal and external stakeholders.
• Communication: Excellent written and verbal communication skills with the ability to communicate professionally at all organizational levels.
• Adaptability: Willingness to work flexible hours, including evenings and weekends during peak event periods, while supporting international business schedules.
• Physical Requirements: Ability to lift and move materials weighing approximately 15–30 pounds when required.
• Travel: up to 25% (domestic and international) to support onsite event setup, execution, and breakdown.
• Candidates should reside within reasonable proximity to a major U.S. airport to support travel requirements.
• Positive, high-energy, solution-oriented mindset with the ability to thrive in a fast-paced environment.
• Passion for continuous learning and improving operational excellence.
• Innovative thinker who embraces technology and identifies opportunities to improve processes and attendee experiences.
• Collaborative team player who values inclusion, partnership, and shared success.
• Professional judgment with the ability to make informed decisions and adapt quickly to changing priorities.

Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

EEO/Disabled/Vets Reasonable Accommodation We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [e-mail]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates. Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.

Business Area: Dow Jones - Luxury & Events

Job Category: Marketing & Product Management

Union Status: Non-Union role

Base Pay Range: $55,000 - $75,000

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors. For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions. For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest newsgathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Dow Jones Risk & Compliance and Dow Jones Newswires. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).