Global Equity Administration Specialist

Dropbox; United States; Remote; USD 90,000 - 122,000; Full time

Job summary

Dropbox is seeking a Stock Administrator to manage our global equity programs, ensuring accurate records and SOX-compliant processes. You will collaborate with Payroll, People Ops, Tax, and Accounting on compensation planning, acquisitions, mobility, and securities law matters.

The role requires 1–3 years in equity administration, strong GAAP knowledge, and meticulous attention to detail to maintain data integrity and support audits across a growing organization.

Qualifications

• 1–3 years of experience in equity administration or equity compensation consulting.
• General knowledge of GAAP accounting, payroll processes, and basic taxation principles.
• Strong analytical and organizational skills.
• Excellent attention to detail.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Administer equity transactions, including RSU releases and new equity award grants, with SOX controls and complete documentation.
• Reconcile equity award activity across company, broker, and transfer agent records.
• Support SOX compliance, quarterly reviews, and year-end audits with internal/external auditors and global Finance team.
• Develop employee communications and educational materials to help participants understand the equity program and the value of their awards.
• Provide timely, accurate support to employees, management, and other stakeholders on equity plan questions.
• Assist with preparing and filing SEC Forms 3, 4, and 5 and proxy disclosures as needed.
• Support the Workday–Shareworks integration, monitoring data accuracy and resolving discrepancies.

Skills

Equity administration

GAAP accounting

Analytical skills

Organizational skills

Attention to detail

Adaptability

Education

Certified Equity Professional CEP Level 1

Tools

Shareworks

Workday

Job description

Dropbox is seeking a Stock Administrator to manage our global equity programs, ensuring accurate records and SOX-compliant processes. You will collaborate with Payroll, People Ops, Tax, and Accounting on compensation planning, acquisitions, mobility, and securities law matters.

The role requires 1–3 years in equity administration, strong GAAP knowledge, and meticulous attention to detail to maintain data integrity and support audits across a growing organization.