Stock Administrator

Dropbox; San Francisco (CA); Remote; USD 80,000 - 122,000; Full time

Job summary

Dropbox is seeking a Stock Administrator to manage our global equity programs, ensuring accurate records and SOX-compliant processes as we scale. You'll leverage CEP credentials and collaborate with Payroll, People Operations, Tax, and Accounting.

You will administer RSU releases, reconcile award activity, and support SEC filings while communicating clearly with employees about the value of their awards. The role emphasizes data integrity, exceptional attention to detail, and the ability to

Qualifications

• 1–3 years of experience in equity administration or equity compensation consulting.
• Knowledge of GAAP accounting, payroll processes, and basic taxation principles.
• Strong analytical and organizational skills with attention to detail.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Administer equity transactions including RSU releases and new equity grants with SOX controls.
• Reconcile equity award activity across company, broker, and transfer agent records.
• Support SOX compliance, quarterly reviews, and year-end audits with internal/external auditors.
• Develop employee communications to help participants understand the equity program.
• Provide timely, accurate equity plan questions support to employees and management.
• Assist with preparing and filing SEC Forms 3, 4, and 5 and proxy disclosures.
• Support maintenance of the Workday–Shareworks integration, data accuracy, discrepancies.

Skills

Equity administration

GAAP accounting

Analytical skills

Attention to detail

Fast-paced environment

Tools

Shareworks

Job description

As the Stock Administrator at Dropbox, you will have the opportunity to administer our global equity programs while contributing to the development of a dynamic and growing team. We're looking for you to bring your previous stock administration experience in a global setting, CEP credentials, and experience providing excellent customer service to equity participants at all levels as we scale to new heights.

We're a highly collaborative team and you'll have an opportunity to work cross-functionally with Payroll, People Operations, Tax, and Accounting teams while helping with special projects, including compensation planning, mobility, compliance, and securities law matters. We're looking for someone with a positive outlook and a strong work ethic. Exceptional attention to detail is a must to maintain database integrity and ensure the accuracy of employee equity and demographic records.

• Remote - US: Select locations
• Remote
• Full Time
• For this role, we are hiring in Zones 2 and 3. Zones are determined by your zip code; if you’re within 100 miles of a listed metro area (straight-line radius), you’re included in that Zone.

Responsibilities

• Administer equity transactions, including restricted stock unit (RSU) releases and new equity award grants, in accordance with SOX controls, while maintaining complete and accurate documentation
• Reconcile equity award activity across company, broker, and transfer agent records on an ongoing basis
• Support SOX compliance, quarterly reviews, and year-end audits by collaborating with internal and external auditors and the global Finance team
• Develop employee communications and educational materials to help participants understand the equity program and the value of their awards
• Provide timely, accurate support to employees, management, and other stakeholders on equity plan questions
• Assist with preparing and filing SEC Forms 3, 4, and 5 and supporting proxy statement disclosures, as needed
• Support the maintenance of the Workday–Shareworks integration, including monitoring data accuracy and resolving discrepancies

Requirements

• 1–3 years of experience in equity administration or equity compensation consulting
• General knowledge of GAAP accounting, payroll processes, and basic taxation principles
• Strong analytical and organizational skills
• Excellent attention to detail
• Ability to work effectively in a fast-paced environment

Preferred Qualifications

• Experience with the Shareworks equity administration platform
• Knowledge of applicable SEC regulations, Section 16 reporting requirements, and trading window administration
• Completion of Level 1 or higher of the Certified Equity Professional (CEP)

Durable Skills

AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:

• Awareness: Understand yourself and others.
• Judgment: Evaluate information and make decisions in complex situations.
• Adaptability: Learn, adjust, and stay effective through change.
• Connection: Communicate, collaborate, and build trust.

Compensation

This role is not available in Zone 1.

US Zone 2: $90,300—$122,100 USD

US Zone 3: $80,200—$108,600 USD

The range(s) listed above is the expected annual salary/OTE (On-Target Earnings) for this role, subject to change. Please note, OTE are for sales roles only.

Salary/OTE is just one component of Dropbox’s total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).

Dropbox takes a number of factors into account when determining individual starting pay, including job and level they are hired into, location/metropolitan area, skillset, and peer compensation. We target most new hire offers between the minimum up to the middle of the range.

Dropbox uses the zip code of an employee’s remote work location to determine which metropolitan pay range we use. Current US Zone locations are as follows:

• US Zone 1: San Francisco metro, New York City metro, or Seattle metro
• US Zone 2: California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Illinois (Chicago metro), Indiana (Chicago metro), Maryland, Massachusetts, Michigan (Chicago metro), New Hampshire, New Jersey (outside NYC metro), New York (outside NYC metro), Oregon, Pennsylvania (D.C. metro), Pennsylvania (outside NYC metro), Texas (Austin metro) Virginia (DC metro), Washington (outside Seattle metro), Washington DC metro, West Virginia (DC metro), Wisconsin (Chicago metro)
• US Zone 3: All other US locations

Team Description

The Dropbox Legal, Policy, Trust & Privacy Team safeguards our company to enable innovation while protecting our users, platform, and business. Our team navigates complex challenges at the intersection of technology and law, embracing agility to tackle the changing landscape while ensuring compliance and integrity. From governance, risk & compliance to public policy, we combine creative problem-solving with subject-matter expertise to help our employees and users work securely, drive responsible growth, and shape the future of policy around technology. If you're excited about protecting trust in the digital age, join our Legal team.

Virtual First

Dropbox’s Virtual First way of working is designed to help people do their best work with flexibility, autonomy, and connection. Day to day, teams work remotely with nonlinear schedules and core collaboration hours that support deep focus and individual working styles. We prioritize asynchronous communication to improve clarity, respect deep work time, and reduce unnecessary meetings. While remote work is the primary experience for our employees, we also prioritize intentional, in-person connection. We bring teams together through regular team gatherings, on-demand workspaces, and Dropbox Neighborhood events in order to strengthen team cohesion, foster creativity, and enhance momentum. Virtual First is built to provide the same access to opportunity, growth, and impact for everyone, regardless of location.

This role requires travel to offsites and various other team gatherings (approximately 5-10% of the year or 2-3 days per quarter).

AI Fluency

AI fluency is a core part of how we work and grow. It’s not about being an expert—it’s about using these tools thoughtfully and effectively to improve your work and support others. We look for four key behaviors in candidates:

• Ownership: You use AI responsibly by protecting data, applying sound judgment, and taking accountability for the quality and accuracy of your work.
• Experimentation: You explore new AI capabilities and apply them to improve workflows within approved tools and practices.
• Leverage: You use AI to enhance thinking, improve efficiency, and increase your impact and your team’s.
• Learning: You stay current on emerging AI tools and trends, continuously build your skills, and share what you learn with others.

Together, these behaviors help build a workforce where technology amplifies human judgment, creativity, and impact.