Stock Administrator

Dropbox; United States; Remote; USD 90,000 - 122,000; Full time

Job summary

Dropbox is seeking a Stock Administrator to manage our global equity programs, ensuring accurate records and SOX-compliant processes. You will collaborate with Payroll, People Ops, Tax, and Accounting on compensation planning, acquisitions, mobility, and securities law matters.

The role requires 1–3 years in equity administration, strong GAAP knowledge, and meticulous attention to detail to maintain data integrity and support audits across a growing organization.

Qualifications

• 1–3 years of experience in equity administration or equity compensation consulting.
• General knowledge of GAAP accounting, payroll processes, and basic taxation principles.
• Strong analytical and organizational skills.
• Excellent attention to detail.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Administer equity transactions, including RSU releases and new equity award grants, with SOX controls and complete documentation.
• Reconcile equity award activity across company, broker, and transfer agent records.
• Support SOX compliance, quarterly reviews, and year-end audits with internal/external auditors and global Finance team.
• Develop employee communications and educational materials to help participants understand the equity program and the value of their awards.
• Provide timely, accurate support to employees, management, and other stakeholders on equity plan questions.
• Assist with preparing and filing SEC Forms 3, 4, and 5 and proxy disclosures as needed.
• Support the Workday–Shareworks integration, monitoring data accuracy and resolving discrepancies.

Skills

Equity administration

GAAP accounting

Analytical skills

Organizational skills

Attention to detail

Adaptability

Education

Certified Equity Professional CEP Level 1

Tools

Shareworks

Workday

Job description

Role Description

As the Stock Administrator at Dropbox, you will have the opportunity to administer our glocal equity programs while contributing to the development of a dynamic and growing team. We're looking for you to bring your previous stock administration experience in a global setting, CEP credentials, and experience providing excellent customer service to equity participants at all levels as we scale to new heights.

We're a highly collaborative team and you'll have an opportunity to work cross-functionally with Payroll, People Operations, Tax, and Accounting teams while helping with special projects, including compensation planning,acquisitions, mobility, compliance, and securities law matters. We're looking for someone with a positive outlook and a strong work ethic. Exceptional attention to detail is a must to maintain database integrity and ensure the accuracy of employee equity and demographic records.

Responsibilities

• Administer equity transactions, including restricted stock unit(RSU) releases and new equity award grants, in accordance with SOX controls, while maintaining complete and accurate documentation
• Reconcile equity award activity across company, broker, and transfer agent records on an ongoing basis
• Support SOX compliance, quarterly reviews, and year-end audits by collaborating with internal and external auditors and the global Finance team
• Develop employee communications and educational materials to help participants understand the equity program and the value of their awards
• Provide timely, accurate support to employees, management, and other stakeholders on equity plan questions
• Assist with preparing and filing SEC Forms 3, 4, and 5 and supporting proxy statement disclosures, as needed
• Support the maintenance of the Workday–Shareworks integration, including monitoring data accuracy and resolving discrepancies

Requirements

• 1–3 years of experience in equity administration or equity compensation consulting
• General knowledge of GAAP accounting, payroll processes, and basic taxation principles
• Strong analytical and organizational skills
• Excellent attention to detail
• Ability to work effectively in a fast-paced environment

Preferred Qualifications

• Experience with the Shareworks equity administration platform
• Knowledge of applicable SEC regulations, Section 16 reporting requirements, and trading window administration
• Completion of Level 1 or higher of the Certified Equity Professional(CEP)

Durable Skills

AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:

• Awareness: Understand yourself and others.
• Judgment: Evaluate information and make decisions in complex situations.
• Adaptability: Learn, adjust, and stay effective through change.
• Connection: Communicate, collaborate, and build trust.

To learn more about why these skills matter and what the data shows about thriving through change, read this blog post from our Chief People Officer, Melanie Rosenwasser.

Compensation

US Zone 1

This role is not available in Zone 1

US Zone 2

$90,300 — $122,100 USD

US Zone 3

$80,200 — $108,600 USD