Gift & Advancement Operations Specialist

Pomfret; Connecticut; On-site; USD 45,000 - 65,000; Full time

Job summary

Pomfret School in Connecticut seeks an Advancement Office Coordinator to manage gift entry, donor acknowledgments, and related office operations. This full-time, non-exempt staff role reports to the Director of Advancement Operations and supports events and budgeting tasks.

Responsibilities include processing gifts, ensuring accurate donor data, coordinating with auditing firm, and maintaining contact records; requiring excellent communication, data entry, and proficiency in Google Workspace and

Qualifications

• College degree or equivalent work experience preferred.
• Familiarity with relational databases preferred, Raiser's Edge preferred.
• High level of data entry proficiency.
• Proficient with Google Workspace, Microsoft Office, and Mac operating systems.
• Excellent oral and written communication skills.

Responsibilities

• Prepare, organize, and enter daily gifts and pledges following policy, CASE, and IRS standards.
• Verify donor intent regarding allocation, amount, and anonymity.
• Generate donor acknowledgment letters, pledge reminders, and giving statements.
• Coordinate with the auditing firm and provide financial materials as requested.
• Maintain constituent biographical information and ensure accurate filing of gift records.
• Respond to information requests regarding gift accounting and reporting.
• Process reconciliations, travel expense reports, invoices, and voucher requests.
• Manage general office operations and supply inventory.
• Coordinate scheduling for internal meetings and candidate interviews.
• Provide day-of event support for gatherings and registration as needed.

Skills

Data entry

Communication

Organization

Administrative skills

Multitasking

Google Workspace

Microsoft Office

Mac OS

Education

College degree or equivalent

Tools

Raiser's Edge

Job description

Pomfret School in Connecticut seeks an Advancement Office Coordinator to manage gift entry, donor acknowledgments, and related office operations. This full-time, non-exempt staff role reports to the Director of Advancement Operations and supports events and budgeting tasks.

Responsibilities include processing gifts, ensuring accurate donor data, coordinating with auditing firm, and maintaining contact records; requiring excellent communication, data entry, and proficiency in Google Workspace and