Donor Operations & Events Associate

Pomfret-School-2; Pomfret (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

Pomfret School is seeking a detail-oriented staff member in the Advancement Office to handle gift entry, donor acknowledgments, and expense processing. The role supports event activities and general office administration to ensure accurate and timely fundraising operations.

You will verify donor intent, liaise with the auditing firm, and maintain accurate donor records while assisting with scheduling and event logistics. Strong data entry and communication skills are essential.

Qualifications

• College degree or equivalent work experience preferred.
• Knowledge of Raiser’s Edge or willingness to learn Raiser's Edge.
• High level of data entry proficiency.
• Proficient with Google Workspace, Microsoft Office, and Mac operating systems.

Responsibilities

• Enter daily gifts and pledges accurately following policy and IRS standards.
• Verify donor intent regarding allocation, amount, and anonymity.
• Generate donor acknowledgment letters, reminders, and statements.
• Serve as liaison to the auditing firm and provide requested financial materials.
• Maintain constituent biographical data including addresses and employment.
• Ensure gift records are filed and maintained in the document system.
• Respond to complex requests for gift accounting and reporting.
• Process credit card reconciliations, travel expenses, invoices, and vouchers.
• Manage office operations, ordering supplies, and annual inventory.
• Coordinate scheduling for internal meetings and interviews; support onboarding.
• Maintain event supply inventory and assist day-of event logistics.

Skills

Data entry proficiency

Oral and written communication

Strong organization

Confidentiality

Education

Bachelor’s degree or equivalent

Tools

Raiser's Edge

Google Workspace

Microsoft Office

Mac operating systems

Job description

Pomfret School is seeking a detail-oriented staff member in the Advancement Office to handle gift entry, donor acknowledgments, and expense processing. The role supports event activities and general office administration to ensure accurate and timely fundraising operations.

You will verify donor intent, liaise with the auditing firm, and maintain accurate donor records while assisting with scheduling and event logistics. Strong data entry and communication skills are essential.