Gift Administration Specialist: Donor Transactions & Stewardship

Stony Brook University; Stony Brook (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Stony Brook University is seeking a Gift Administration Specialist to support Advancement by processing and reconciling gifts, ensuring donor intent aligns with university policies, and maintaining accurate records across systems.

The role handles thousands of annual transactions, collaborates with development and data teams, and reports to the Associate Director of Gift Administration, contributing to ongoing donor relations and trust in the university's fundraising program.

Qualifications

• Bachelor's degree required; foreign equivalent acceptable.
• Three years of full-time work experience.
• Experience in fundraising, gift administration, finance, or related field.
• Experience in higher education, government, large non-profits, or healthcare systems; proficiency with CRM systems.

Responsibilities

• Oversee, process, and monitor gift transactions (checks, wires, credit cards, online donations, payroll deductions, EFTs, donor-advised funds, stock transfers, corporate matching gifts, charitable gift annuities).
• Reconcile gift and financial transactions across systems, identify discrepancies, and ensure audit-ready records.
• Review and approve daily sessions in Salesforce and maintain documentation.
• Strengthen relationships with internal/external stakeholders and support policy compliance for gift acceptance.

Education

Bachelor's degree

Tools

Salesforce

Ascend

Ellucian AdvanceWeb

Job description

Stony Brook University is seeking a Gift Administration Specialist to support Advancement by processing and reconciling gifts, ensuring donor intent aligns with university policies, and maintaining accurate records across systems.

The role handles thousands of annual transactions, collaborates with development and data teams, and reports to the Associate Director of Gift Administration, contributing to ongoing donor relations and trust in the university's fundraising program.