Gift Processing & Records Specialist - Donor Compliance

The Chronicle Of Higher Education, Inc.; Kerrville (TX); On-site; USD 42,000 - 68,000; Full time

Job summary

Schreiner University is seeking a Gift Processing & Record Management Specialist to support the gift management cycle and ensure accurate receipting of charitable contributions in accordance with donor intent and policies.

The role includes data support across the SEM division, maintaining confidential records, and ensuring timely tax receipts and batch reporting. Strong database experience with Jenzabar and Raiser's Edge is preferred, along with MS Office proficiency.

Qualifications

• High School diploma or GED required.
• Three years relevant database experience not limited to Jenzabar, and Raiser's Edge database; strong relational database understanding.
• Experience with Microsoft Windows-based software (Word, Outlook, Excel).
• Ability to work with multiple data sources and maintain confidentiality.

Responsibilities

• Performs complex gift-processing duties and responds to donor inquiries.
• Processes gifts including stock, matching gifts, in-kind gifts, and payroll deductions.
• Analyzes gifts and documentation to determine proper allocation.
• Generates and mails tax receipts within 24 hours in line with donor intent, IRS rules, and CASE guidelines.
• Prepares and disseminates batch reports to various offices.
• Coordinates monthly payroll deductions with HR.
• Maintains data between accounting software and Raiser's Edge.
• Pulls documents for annual audits and manages pledge reminders and write-offs as needed.
• Maintains auditable records of donations, pledges, and payments.

Skills

Attention to detail

Data entry

Customer service

Time management

Discretion

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Jenzabar

Raiser's Edge

Job description

Schreiner University is seeking a Gift Processing & Record Management Specialist to support the gift management cycle and ensure accurate receipting of charitable contributions in accordance with donor intent and policies.

The role includes data support across the SEM division, maintaining confidential records, and ensuring timely tax receipts and batch reporting. Strong database experience with Jenzabar and Raiser's Edge is preferred, along with MS Office proficiency.