General Services Manager

New York City Department of Consumer and Worker Protection; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

The New York City Department of Consumer and Worker Protection (DCWP) is seeking an Administrative Space Analyst for the 10037 assignment to manage DCWP occupied locations, plan upgrades, and coordinate building services. The role emphasizes inspections, repairs, and equipment management to support safe and efficient operations.

The position requires a bachelor’s degree and five years of relevant experience, including supervisory responsibilities, with residency rules typical for NYC civil

Qualifications

• A baccalaureate degree from an accredited college or university and five years of full‑time paid experience ... supervisory nature.
• High school graduation or equivalent, plus nine years of experience with supervisory duties.
• A satisfactory equivalent with at least two years of supervisory experience as described.

Responsibilities

• Assess the need for and provide Division management with a detailed plan for upgrades, repairs, and maintenance, including quotes, timelines, and cost estimates.
• Conduct daily on-site inspections of contracted building cleaning services.
• Make light/moderate repairs as necessary.
• Monitor and maintain supply of first aid kits, fire extinguishers, and alarm systems.
• Coordinate mailing requests.
• Assist with Fleet coordination as requested.
• Work with vendors on upgrades/repairs to building systems such as HVAC, waste removal, painting, snow removal, and landscaping.
• Move desktops, phones, files, and other equipment for cubicle relocations.
• Handle decommissioning of surplus and end-of-life equipment and act as primary DCWP contact with DCAS.
• Monitor and maintain warehouse inventory reports.
• Coordinate transportation of items to/from the warehouse.
• Organize supply room and maintain an inventory report.
• Accept and record deliveries of supplies and equipment; distribute supplies across divisions.
• Perform ad‑hoc assignments and back‑up support for other units as needed.

Skills

Project management

Education

Baccalaureate degree + 5 years supervisory experience

High school equivalency alternative with 9 years experience incl supervisory

Satisfactory equivalent with 2 years supervisory experience

Job description

Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply.

This position may be eligible for a compressed work schedule, pursuant to the Flexible Work Pilot Program.

The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses more than 59,000 businesses in more than 50 industries and enforces key consumer protection, licensing, and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources and, by helping to resolve complaints, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. Through its community outreach and the work of its offices of Financial Empowerment and Labor Policy & Standards, DCWP empowers consumers and working families by providing the tools and resources they need to be educated consumers and to achieve financial health and work-life balance. DCWP also conducts research and advocates for public policy that furthers its work to support New York City’s communities. For more information about DCWP and its work, call 311 or visit DCWP at nyc.gov/dcwp or on its social media sites, Twitter, Facebook, Instagram and YouTube.

General Services Manager Responsibilities

• Assess the need for and provide Division management with a detailed plan for addressing necessary upgrades, repairs, and maintenance for all DCWP-occupied locations. Plans should include quotes, timelines, and an estimate of related costs;
• Conduct daily on-site inspections of contracted building cleaning services;
• Make light/moderate repairs, as necessary;
• Monitor and maintain supply of first aid kits, fire extinguishers, and alarm systems;
• Coordinate mailing requests;
• Assist with Fleet coordination as requested;
• Work with building services/vendors on upgrades and repairs to building systems/property; for example, HVAC, garbage collection/removal, painting, snow removal, extermination services, and landscaping;
• Move desktops, phones, files, and other equipment necessary for cubicle relocations;
• Handle the process for decommissioning surplus and end-of-life equipment, furniture, and other items no longer being used by DCWP, and act as primary point of contact with DCAS for this purpose;
• Monitor and maintain warehouse inventory report;
• Coordinate the transportation of items being sent to and from the warehouse;
• Organize supply room and maintain an inventory report;
• Accept and record deliveries of supplies and equipment;
• Distribute supplies and work with DCWP divisions to ensure they are stocked as needed;
• Perform other ad‑hoc assignments, as necessary and requested by division management, including, but not limited to, acting as back‑up support for the other functional units.

Administrative Space Analyst - 10037

Minimum Qualifications

• A baccalaureate degree from an accredited college or university and five years of full‑time paid experience requiring general knowledge of construction and construction costs, electronic data processing equipment, telephone communications systems, building standards and leasing procedures, in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes, at least two years of which shall have been of a supervisory nature;
• High school graduation or evidence of having passed an examination for a high school equivalency diploma or the U.S. Armed Forces G.E.D. certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate, plus nine years of full‑time paid experience as described in (1) above, at least two years of which shall have been of a supervisory nature;
• A satisfactory equivalent. However, all candidates must be high school graduates or possess the equivalent as described in (2) above and must have at least two years of supervisory experience as described in (1) above.

Preferred Skills

• Experience with project management. Experience supporting workplace health and safety programs in a government or large organizational environment. Familiarity with OSHA standards and New York State and New York City workplace safety requirements. Experience conducting inspections, preparing reports, and coordinating corrective actions. Strong organizational, analytical, and written communication skills. Ability to manage multiple priorities and work collaboratively across divisions.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55‑a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.