Transaction Manager

New York City Internships; New York (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

55a Program

Public Service Loan Forgiveness

Job summary

The Real Estate Services (RES) division of DCAS supports the operations of the City of New York, handling space planning, acquisitions, sales, and project management for 37 million sq ft of City facilities. The RES Leasing & Acquisitions Unit negotiates leases and purchases to meet agency needs.

Responsibilities include market analysis, tenant negotiations, schedule management, and cross-stakeholder coordination to ensure timely, within-budget outcomes that support mayoral and citywide real

Qualifications

• Four-year high school diploma and six years of progressive real property management experience, with leadership responsibilities.
• Bachelor's degree plus four years of relevant experience, including 18 months in supervision.
• Alternative combination of education and experience with at least 18 months of managerial experience.

Responsibilities

• Identify site(s) suitable for the client agency's location and prepare market analyses.
• Negotiate cost-effective commercial leases and licenses as Tenant.
• Prepare and maintain project schedules and status reports.
• Communicate with client agencies on status, budgets, and risk mitigation.
• Coordinate with legal, design, and project teams to finalize lease terms.

Skills

Negotiation

Presentation

Communication

Education

High school diploma

Bachelor's degree

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City’s real estate needs. RES is responsible for the space planning and management of 37 million square feet, Citywide acquisitions (lease or purchase), sales and other dispositions of City-owned real estate, architectural design and project management, zoning and land use analyses, disposition of 15,000 City-owned lots, property valuation, and financial analysis of real estate transactions.

The RES Leasing & Acquisitions Unit is responsible for finding space for City agency operations and negotiating leases and purchases on behalf of the City. The transactions must satisfy the client agency's requirements and must conform to the City's policies and procedures.

Responsibilities

• Responsibility #1: Identify site(s) deemed suitable to satisfy the program requirements for the client agency's location and program requirements, and prepare market analysis reports, either individually or using Tenant Representatives.
• Responsibility #2: Negotiate cost effective commercial leases and licenses on behalf of the City, as Tenant, and in its best interest either individually or using Tenant Representatives.
• Responsibility #3: Prepare and maintain project schedules either individually or using Tenant Representatives.
• Responsibility #4: Initiate and maintain project status reports in DCAS Real Estate Services data systems, for assigned projects.
• Responsibility #5: Communicate with client agencies on a timely basis to keep the client fully informed on project status, next steps, potential or existing problem issues, budgets, and risk mitigation.
• Responsibility #6: Manage the development and timely completion of required legal documents such as leases, licenses, renewals, notices, etc. using in-house counsel.
• Responsibility #7: Communicate with supervisors and other Real Estate Services staff to ensure projects are completed on time, within budget and meeting the program needs of the client agencies.
• Responsibility #8: Partner with Real Estate Services’ Design and Project Management (D&PM) unit to ensure that everything required to successfully negotiate a term sheet with the Landlord is completed on time and a lease is fully executed to satisfy the client agency requirements.
• Responsibility #9: Maintain effective project management and efficient control of the entire leasing process for client agencies.
• Responsibility #10: Confer and partner with a variety of internal stakeholders, including the Mayor’s Office, Office of General Counsel, Comptroller’s Office, City Council, and City Planning, among others, to satisfy client agency requirements and mayoral real property initiatives.
• Responsibility #11: Effectively communicate and promote the client agency’s real property interests to external stakeholders, including local community boards, elected officials, and community organizations, among others.
• Responsibility #12: Provide time-sensitive and accurate transaction related data to support the acquisition of Section 195 and Section 197(c) approvals as mandated by the New York City Charter. This may include public testimony regarding the acquisition of real property on behalf of the City.
• Responsibility #13: Prepare ARC packages and all other required documentation, and present to OMB for transaction approval.

Minimum Qualifications

• 1. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time, progressively responsible experience in real property management, at least 18 months of which must have been in a managerial capacity involving the supervision of a large staff of property management agents and/or housing development specialists and requiring independent decision‑making concerning program management or planning, allocation of resources and the scheduling and assignment of work. "Progressively responsible experience" must be demonstrated by a work history of promotions and/or assumption of increasingly responsible duties and assignments. Experience in building construction or renovation; management of residential, commercial, industrial, or waterfront properties, including both renting and operating; or site management in connection with housing or with reconstruction/rehabilitation projects; supervision of receivership, tenant relocation and anti‑abandonment work in housing and other properties, and buildings owned, managed, to be acquired by the City, or at risk of being abandoned; or building maintenance will be accepted up to a maximum of three years toward meeting the general requirements; or
• 2. A baccalaureate degree from an accredited college and four years of experience described in "1" above, including eighteen months of experience in managerial capacity; or
• 3. A satisfactory combination of education and/or experience equivalent to "1" or "2" above. However, all candidates must have eighteen months of managerial experience. Education at an accredited college or university may be substituted for general work experience (but not for the 18 months of managerial experience described above) at the rate of 60 college semester credits for one year of acceptable experience up to a maximum of 4 years of college for 2 years of experience.
• To be acceptable, experience in property management must have included both renting and operating the managed properties. Experience in renting must have included interviewing prospective tenants, qualifying tenants' income and background, and/or assuring that vacancies are ready for occupancy. Experience in operating must have included overseeing maintenance and repair of building operating systems, and overseeing staff to assure that necessary work is properly completed.
• To be acceptable, experience in site management must have included on‑site rental and maintenance of buildings.
• To be acceptable, experience in relocation must have included negotiation with tenants to surrender leases for cash consideration or for an alternative site, and determining tenant eligibility for benefits.

Preferred Skills

• Demonstrated knowledge of the New York City commercial real estate market and commercial leasing experience.
• Exceptional analytical and project management skills.
• Detailed-oriented and flexible to reprioritize projects & deliverables frequently.
• Ability to meet tight deadlines and set expectations to a variety of internal and external stakeholders on a continuing basis.
• Strong oral and written communication skills.
• Familiarity with design & construction process.
• Excellent negotiation, presentation, and organizational skills.
• Familiarity with City of New York processes, rules, and regulations.
• Understanding of corporate processes, policies, procedures, and governance.
• Good interpersonal and customer relationship management skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.