Project Manager

New York City Internships; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Remote work up to 2 days/week

Job summary

Department of Citywide Administrative Services (DCAS) in New York seeks a Project Manager (Administrative Space Analyst) to manage leased or city-owned space, develop and review designs, and ensure code compliance across multiple stakeholders.

The role emphasizes project coordination, budget control, and documentation with experience in architectural programming and construction administration.

Qualifications

• Bachelor's degree and five years of related work experience in space planning or real estate projects.
• Supervisory experience or demonstrated leadership in a related role.
• Proficiency with Word, Excel, Adobe Acrobat, AutoCAD and ARCHIBUS.

Responsibilities

• Ensure programming questionnaire and analysis sheets are accurately completed and within timeframes.
• Provide feedback to client agencies on efficient space programming and flexible layout strategies.
• Ensure site evaluation is completed and base building work is included as proposed.
• Develop initial project schedule with input from the team.
• Confirm project budgeting and obtain necessary approvals.
• Review or draft tenant scopes of work and incorporate into transactions.
• Review preliminary plans, documents, and furniture manifests for compliance with program intent.
• Develop preliminary space plans or base drawings as needed to illustrate concepts.
• Produce construction documents and specify finishes/furniture for internal projects.
• Identify spaces requiring measurement and confirm spatial scope for PM review.
• Manage construction projects through Substantial Completion and coordinate timely completion.
• Develop and supervise plans ensuring code and City standards compliance.

Skills

Interpersonal skills

Customer service focus

Independent worker

Team collaboration

Education

Bachelor's degree

High school diploma / GED

Tools

Word

Excel

Adobe Acrobat

Adobe Photoshop

BlueBeam

AutoCAD

ARCHIBUS

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City’s real estate needs. RES is responsible for the space planning and management of 37 million square feet, Citywide acquisitions (lease or purchase), sales and other dispositions of City-owned real estate, architectural design and project management, zoning and land use analyses, disposition of 15,000 City-owned lots, property valuation, and financial analysis of real estate transactions.

The Design & Project Management (D&PM) Unit is tasked with delivering comprehensive project management and design expertise to DCAS and NYC client agencies in order to fulfill their operational and space needs in support of their services to the general public. Reflective of that mission, D&PM is responsible for providing Project Management Services for the renovation of leased and city owned space including programming, preliminary design, scope of work development, cost estimating, furniture and equipment specifications, procurement coordination, space measurement verification and construction administration, among others. D&PM serves client agencies as facilitator in translating their operational needs into space needs that support their specific missions and their workforce.

We are seeking to hire a Project Manager (Administrative Space Analyst, NM) position, who is able to manage projects in leased space, and who can develop and/or supervise plans, designs and technical drawings to ensure code, industry and City compliance. Performing project contract and general administration duties is also required, including comments to Term Sheets and management of multiple stakeholders. Experience in architectural programming, design and construction administration is preferred.

Responsibilities include:

• Responsibility #1: Ensure programming questionnaire and analysis sheets are accurately completed and within timeframes.
• Responsibility #2: Provide feedback to client agencies as to how to efficiently program their office space to meet operational requirements with flexible space planning strategies that support the workplace agency culture.
• Responsibility #3: Ensure the site evaluation is accurately completed and proposed architectural base building work included.
• Responsibility #4: Develop initial project schedule, with input from team members
• Responsibility #5: Confirm that the project is properly budgeted for and all financial approvals are secured.
• Responsibility #6: Write or review/comment on Tenant Representative Scopes of work, and if required, incorporate into the transaction.
• Responsibility #7: Review preliminary plans, construction documents, furniture manifests for compliance with program and design intent.
• Responsibility #8: If required, develop preliminary plans or base drawings, and any other drawings deemed necessary to illustrate a space planning design concept.
• Responsibility #9: If required, develop construction documents and select finishes/furniture for in-house expense projects.
• Responsibility #10: Identify spaces requiring measurement and confirm spatial scope for D&PM to sign off.
• Responsibility #11: Manage construction projects through Substantial Completion, check field conditions, and coordinate effective and timely completion of projects.
• Responsibility #12: Develop and/or supervise and review plans, designs, and technical drawings to ensure code, industry and City standards compliance appropriately designed to the client agency’s programmatic requirements.

Flexible Work Update: This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and DC37.

ADMINISTRATIVE SPACE ANALYST ( - 1003D

Minimum Qualifications

• A baccalaureate degree from an accredited college or university and five years of full-time paid experience requiring general knowledge of construction and construction costs, electronic data processing equipment, telephone communications systems, building standards and leasing procedures, in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes, at least two years of which shall have been of a supervisory nature; or
• High school graduation or evidence of having passed an examination for a high school equivalency diploma or the U.S. Armed Forces G.E.D. certificate with a score of at least 35 on each of the five tests and an overall score of at least 225 in the examination for the diploma or certificate, plus nine years of full-time paid experience as described in (1) above, at least two years of which shall have been of a supervisory nature; or
• A satisfactory equivalent. However, all candidates must be high school graduates or possess the equivalent as described in (2) above and must have at least two years of supervisory experience as described in (1) above.

Preferred Skills

• Proficiency in computer programs such as Word, Excel, Adobe Acrobat, Adobe Photoshop, BlueBeam and updated versions of AutoCAD.
• Familiarity with portfolio management data systems such as ARCHIBUS.
• Familiarity with workplace strategies.
• Experience with selection/specification of furniture selection systems.
• Experience with selection/specification of interior finishes primarily for corporate office interiors. Experience with other types of spaces is welcomed but not required.
• Familiarity with NYC Building Code.
• Familiarity developing scopes of work.
• Comfortable with the preparation of budgets and timelines for real estate projects
• Experience with assessing existing space for occupancy capability and consolidation/restack potential
• Demonstrated ability to work independently and as part of a team
• Proactive & driven with ability to generate positive solutions and results
• Ability to reprioritize projects & deliverables frequently
• Ability to think strategically and analyze all potential issues and alternative solutions
• Strong interpersonal and customer skills in order to effectively communicate with multiple stakeholders

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.