Executive Director, Support Services

New-York-City-Department-of-Sanitation; New York (NY); On-site; USD 95,000 - 120,000; Full time

Job summary

The New York City Department of Sanitation (DSNY) is seeking an Administrative Staff Analyst to support the Division of Support Services in administering budgets, procurement, and administrative services. The role emphasizes compliant fiscal management and cross‑unit coordination in a large municipal agency.

Preferred candidates hold advanced degrees with substantial public sector or procurement leadership experience, including oversight of accounts payable and capital budgeting, and the ability

Qualifications

• 1) Master's degree in economics, finance, accounting, business or public administration, public health, HR management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, HR development, political science, urban studies or JD; two years of related professional experience.
• 2) Bachelor's degree and four years of related professional experience including 18 months in executive/managerial capacity.
• 3) Associate degree or 60 semester credits and six years of related professional experience including 18 months in executive/managerial capacity.
• 4) Four-year high school diploma and eight years of related professional experience including 18 months in executive/managerial capacity.
• 5) Any combination of education/experience with substitution allowed; must have high school diploma and two years of relevant experience.

Responsibilities

• Provide executive leadership and strategic direction for Administration, Procurement, and Fiscal Services.
• Oversee PS, OTPS, and Capital Budgets and ensure fiscal management and timely expenditures.
• Direct all procurement activities in line with PPB, MOCS and regulations.
• Supervise accounts payable to ensure accurate vendor invoices and compliance.
• Align fiscal resources with Fleet Operations, Vehicle Acquisition and Warranty, and other units.
• Allocate OTPS and Capital funding for vehicle acquisitions and maintenance.
• Develop policies and internal controls to promote efficiency and compliance.
• Lead and mentor supervisory staff and foster a collaborative work environment.
• Monitor performance and implement improvements across admin, fiscal, and procurement functions.
• Build relationships with leadership, vendors, and external stakeholders.

Skills

Public sector leadership

Procurement regulations

Financial planning

Contract administration

Leadership & teamwork

Education

Master's degree in economics/finance/accounting/etc.

Bachelor's degree in relevant field

Associate degree / 60 credits

High school diploma or equivalent

Education/experience combination

Job description

The New York City Department of Sanitation (DSNY)’s primary mission is to keep New York City healthy, safe, and clean. This is accomplished by collecting, recycling, and disposing of waste, cleaning City streets and vacant lots, and removing snow and ice. DSNY is the nation's largest municipal sanitation agency, with nearly 10,000 employees, 59 district garages, and a fleet of more than 5,000 trucks, passenger vehicles, and other operational types of equipment. The Department clears litter, snow, and ice from approximately 6,500 miles of City streets and removes debris from vacant lots as well as abandoned vehicles from City streets.

The Executive Director of the Division of Support Services is responsible for the executive management and strategic oversight of the Offices of Administration, Procurement, and Fiscal Services. Reporting directly to the Assistant Commissioner of Support Services, the Executive Director ensures that all administrative, procurement, fiscal, and operational support functions are performed accurately, efficiently, and in compliance with all applicable New York City laws, oversight requirements, and agency policies. The Executive Director provides leadership in the development and implementation of strategic initiatives that enhance operational effectiveness, strengthen internal controls, and improve service delivery across the Division. The position oversees supervisory personnel, establishes clear expectations and accountability, and promotes continuous improvement through effective policy implementation, system development, and process optimization.

Working collaboratively with the Office of Vehicle Acquisition and Warranty (VAW), Fleet Operations, Materials Management, and other Support Services units, the Executive Director ensures that operational priorities are supported through effective fiscal planning, procurement, and administrative services. Duties include but are not limited to:

• Provide executive leadership and strategic direction for the Offices of Administration, Procurement, and Fiscal Services.
• Oversee the Division's Personal Services (PS), Other Than Personal Services (OTPS), and Capital Budgets, ensuring responsible fiscal management and timely execution of expenditures.
• Direct all procurement activities, ensuring compliance with New York City Procurement Policy Board (PPB), Mayor's Office of Contract Services (MOCS), and other applicable procurement regulations.
• Supervise Accounts Payable operations, ensuring vendor invoices are processed accurately and within Comptroller requirements.
• Ensure fiscal resources and procurement support are effectively aligned with Fleet Operations, Vehicle Acquisition and Warranty (VAW), and other operational units.
• Manage the allocation of OTPS and Capital funding for vehicle acquisitions, maintenance, repairs, and related operational expenditures.
• Develop and implement policies, procedures, and internal controls that promote operational efficiency, accountability, and regulatory compliance.
• Lead and mentor supervisory staff while fostering a collaborative, high-performing work environment.
• Monitor organizational performance, identify operational improvements, and implement best practices across administrative, fiscal, and procurement functions.
• Build and maintain strong working relationships with executive leadership, internal business units, oversight agencies, vendors, and external stakeholders.
• Represent the Division in interagency meetings, strategic planning initiatives, and executive-level discussions.

ADMINISTRATIVE STAFF ANALYST - 10026

Minimum Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.

2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

3. An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Preferred Skills

• Minimum of five (5) years of progressively responsible management experience in public sector administration, procurement, fiscal management, or related operational leadership.
• Extensive knowledge of New York City procurement regulations, including PPB Rules and MOCS requirements.
• Strong understanding of OTPS and Capital Budget administration, financial planning, and budget monitoring.
• Experience overseeing procurement operations, contract administration, vendor management, and accounts payable functions.
• Knowledge of payroll administration, timekeeping, leave administration, workers' compensation, retirement processing, and applicable collective bargaining agreements.
• Demonstrated experience in strategic planning, financial analysis, policy development, and implementation of internal controls.
• Proven ability to lead multiple operational units while managing competing priorities in a fast-paced environment.
• Exceptional leadership, organizational, analytical, and decision-making skills.
• Strong project management skills with the ability to lead cross-functional initiatives and organizational change.
• Excellent written and verbal communication skills with the ability to effectively engage executive leadership, oversight agencies, vendors, and internal stakeholders.
• Advanced proficiency in Microsoft Office Suite, particularly Microsoft Excel for financial analysis and reporting.
• Experience using New York City financial, procurement, payroll, and personnel management systems.
• Demonstrated ability to build collaborative partnerships and foster teamwork across diverse operational and administrative functions.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.