Student Secretary (Grades K-5)

Hawthorn School District 73; Vernon Hills (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Hawthorn School District 73 in Vernon Hills, IL is seeking a receptionist to maintain attendance records, manage student records during transfers, and support daily administrative tasks. The role includes handling inquiries, generating reports, and ensuring smooth front-desk operations.

The successful candidate will demonstrate strong secretarial skills, high school diploma, and the ability to work independently with discretion in a school environment.

Qualifications

• High School Diploma required.
• Strong secretarial skills including typing, filing, and organizational abilities.
• Ability to exercise initiative and discretion in performing duties.

Responsibilities

• Maintains accurate records of student attendance.
• Sends and receives student records during transfers.
• Prints class, bus lists, and other essential reports.
• Receives callers and directs them to the right staff.
• Assists with processing correspondence and filing.
• Builds positive relationships with students, staff, families and community.
• Projects a welcoming image of the school.

Skills

Secretarial skills

Typing

Filing

Organizational skills

Independent judgment

Education

High School Diploma

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

Frontline Applicant Tracking - Hawthorn School District 73

• Maintains accurate records of student attendance
• Responsible for sending out student records when there are transfers and receiving student records when students transfer into the district
• Print class, and bus lists, and any other reports deemed necessary
• Serve as a receptionist receiving telephone calls and guests to the school and directing them to the correct people and places
• Assist with processing correspondence, student information, filing, distribution and collection of materials
• Establish and maintain positive professional relationships with students, staff, administration, families and community
• Present a positive image of the school and a welcoming demeanor

This job description intended to describe the general nature and level of the work being performed by employees assigned to this position and is not an exhaustive list of all duties and responsibilities. The District reserves the right to amend and change responsibililites to meet business and organizational needs as necessary.

QUALIFICATIONS/REQUIREMENTS:

• High School Diploma
• Strong secretarial skills, including typing, filing, and organizational skills
• Knowledge of computers, necessary
• Ability to exercise initiative, independent judgment and discretion in performing duties

Postings current as of 10/10/2026 9:13:26 AM CST.

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Hawthorn School District 73 directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.