General Secretary

Helena Public Schools; Helena (MT); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Retirement

Paid holidays

Paid vacation

Job summary

Helena Public Schools is seeking a General Secretary for the Library and Attendance Office on a 10‑month schedule. Responsibilities include managing textbooks, inventory, and attendance, plus supporting budgeting and reporting. The role requires one year of secretarial experience and a high school diploma or GED.

The position offers a comprehensive benefits package including health benefits, retirement, paid leave, holidays, and personal days, with an hourly pay range of $19.43–$20.72.

Qualifications

• High school diploma or GED required.
• One year of experience and/or secretarial training, or an equivalent combination of experience and training.

Responsibilities

• Oversee textbook/library resource operations, including distribution and inventory records.
• Support attendance tracking and reporting on a daily basis.
• Manage checkout/check-in and inventory analysis to support purchasing decisions.

Skills

Secretarial experience

Education

High school diploma or GED

Tools

PowerSchool

iVisions

Destiny

Job description

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Frontline Applicant Tracking - Helena Public Schools

General Secretary - 10 Month - Library and Attendance Office

The library secretary manages the district's textbook and library resource operations by overseeing textbook distribution and collection, maintaining accurate inventory records, and analyzing inventory data to support purchasing decisions. this position will also help oversee student attendance and absences on a daily basis. They prepare, maintain, and report concerning student attendance and complete other related tasks as assigned.

Some of what you will do:

Oversee the checkout/check-in process during the spring and fall.

Manage inventory analyzing data to provide staff and administration for purchasing decisions.

Work with teachers and administrators to ensure textbooks are available when needed and appropriate number of textbooks for curriculum needs.

Maintain working conditions of the collection, repairing damaged books, or replacing them if necessary.

Recover missing and overdue textbooks, assess fines.

Work with Lincoln Center to format and upload fine reports into Powerschool, quarterly.

Process bills and maintain the library budget using iVisions

Create a monthly budget report.

Maintain a list of Chromebook insurance purchases.

Work with bookkeepers to maintain fine and fee processing.

Maintain catalogs and inventory using Destiny.

Checkout, return and shelve books.

Proctor exams as needed.

Other duties as assigned.

Who we are looking for:

• High school diploma or general education degree (GED)
• One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District.

Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without reasonable accommodation.

Current entry level salary range is $19.43- $20.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 9holidays, 3 personal days, up to 9school calendar related days, health benefits, and retirement.

• This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees.
• This recruitment may also be used to fill additional positions per business needs.
• Prior to employment, you must successfully complete the appropriate background check required for employment.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email [e-mail] or call [phone]. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay .

Postings current as of 10/16/2026 12:47:05 PM CST.

Internal applicants only.

Need Help?

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