General Secretary

Helena Public Schools; United States; On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Holidays

Personal days

Retirement plan

Job summary

Helena Public Schools seeks a General Secretary for the 10-month Library and Attendance Office to manage textbooks, library resources, inventory, and attendance reporting. You will support purchasing decisions and coordinate with teachers and administration.

The role requires a high school diploma or GED and at least one year of secretarial experience. The position offers a comprehensive benefits package and belongs to the district's bargaining unit.

Qualifications

• High school diploma or GED required.
• 1 year of secretarial experience or training preferred.
• District may consider equivalent combination of experience and training.

Responsibilities

• Oversee textbook distribution and collections; maintain inventory records and analyze data.
• Support attendance tracking and reporting on a daily basis.
• Prepare monthly budget reports and assist with budget related tasks.

Skills

Attention to detail

Communication

Inventory management

Records management

Education

High school diploma or GED

Tools

iVisions

PowerSchool

Destiny

Job description

General Secretary - 10 Month - Library and Attendance Office

The library secretary manages the district's textbook and library resource operations by overseeing textbook distribution and collection, maintaining accurate inventory records, and analyzing inventory data to support purchasing decisions. this position will also help oversee student attendance and absences on a daily basis. They prepare, maintain, and report concerning student attendance and complete other related tasks as assigned.

Some of what you will do:

• Oversee the checkout/check-in process during the spring and fall.
• Manage inventory analyzing data to provide staff and administration for purchasing decisions.
• Work with teachers and administrators to ensure textbooks are available when needed and appropriate number of textbooks for curriculum needs.
• Maintain working conditions of the collection, repairing damaged books, or replacing them if necessary.
• Recover missing and overdue textbooks, assess fines.
• Work with Lincoln Center to format and upload fine reports into Powerschool, quarterly.
• Process bills and maintain the library budget using iVisions
• Create a monthly budget report.
• Maintain a list of Chromebook insurance purchases.
• Work with bookkeepers to maintain fine and fee processing.
• Maintain catalogs and inventory using Destiny.
• Checkout, return and shelve books.
• Proctor exams as needed.
• Other duties as assigned.

Who we are looking for:

• High school diploma or general education degree (GED)
• One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District.

Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without reasonable accommodation.

Current entry level salary range is $19.43- $20.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 9holidays, 3 personal days, up to 9school calendar related days, health benefits, and retirement.

• paid sick and vacation leave
• 9holidays
• 3 personal days
• up to 9school calendar related days
• health benefits
• retirement
• This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees.
• This recruitment may also be used to fill additional positions per business needs.
• Prior to employment, you must successfully complete the appropriate background check required for employment.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email [e-mail] or call [phone]. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay .