General Assistant

ROSTR, Inc.; Nashville (TN); Presencial; USD 36.000 - 49.000; Jornada completa

Descripción de la vacante

Sound Talent Group is seeking a General Assistant to support operations and artist coordination. The role focuses on administrative tasks, clear communication, and strong organizational skills in a fast-paced music environment.

You'll handle task tracking, draft contracts, manage outreach, prepare reports, and support event preparations across tours and shows. In-office in Nashville, with flexibility for NY options; offers a full-time schedule Monday to Friday, with overtime as needed.

Formación

• Highly organized with the ability to manage multiple projects and meet deadlines.
• Excellent written and verbal communication; comfortable on the phone.
• Ability to build and maintain relationships internally.
• Previous administrative experience and proficiency with Microsoft Suite.

Responsabilidades

• Handle outreach to assistants via phone and email to manage weekly overflow tasks (deal entry, contracts, past due contracts/deposits).
• Collaborate with assistants daily and track task progress against deadlines.
• Assist in overflow ticket count collection and report to artist management.
• Compile and distribute daily updates including festival offers, artist availabilities, and daily show reports.
• Retrieve upcoming shows from the booking system and send the Guest List email for shows scheduled Tue–Mon.
• Provide desk coverage when assistants are on PTO and support ad-hoc projects.

Conocimientos

Organized

Communication skills

Relationship building

Administrative experience

Microsoft Office

Herramientas

Microsoft Office

Descripción del empleo

Come join the dynamic team at Sound Talent Group as a General Assistant!If you’re driven, passionate about music, and excel at communicating and with administrative tasks, this is your chance to shine in the music industry. Dive into an exciting role where your talents will be valued and your love of music can thrive.

Duties include, but are not limited to:

• Handle outreach to assistants both verbally and via email to get overflow work tasks each week which include deal entry, issuing contracts, requesting past due contracts/deposits, etc.
• Collaborate with assistants each day on all assigned tasks and update tracking grid for each task as it is both received and completed, ensuring adhesion to deadlines.
• Assist in overflow ticket count collection for assigned tours, adhering to the specified schedule for sending these counts to artist management.
• Compile and distribute daily updates company-wide including: festival offers, avails for artists and daily artist show reports.
• Retrieve upcoming shows from our booking system and send the “Guest List” email company-wide for shows that are scheduled to play from Tuesday to Monday.
• Possible desk coverage assignments when assistants are using PTO.
• General ad-hoc projects as they arise.

Required Skills and Experience:

• Highly organized with the ability to manage multiple projects simultaneously and meet tight deadlines.
• Excellent written and verbal communication skills. Must be comfortable speaking on the phone as it is a critical component of this position.
• Ability to build and maintain relationships internally.
• Previous administrative experience in a similar role and a proficiency using Microsoft Suite preferred.

Location:

In-office, preferably in our Nashville office - though we're also open to candidates based in our New York, NY office (Lower East Side).

Job Type:

Full-time

Salary:

$42,500.00 per year plus overtime

Schedule:

Monday through Friday, evenings and weekends as-needed.

Hiring Timeline:

January 5, 2027 start date

Company website:

Soundtalentgroup.com