Assistant to the Co-President, Music (Electronic)

THE; New York (NY); Hybrid; USD 43,000 - 52,000; Full time

Benefits offered by this job

401k matching

Healthcare: medical, dental, vision

Paid time off

Parental leave

Commuter benefits

Job summary

You will liaise with agents, accounting, and operations to ensure timely payments, accurate documentation, and smooth show logistics. This in-person position offers growth within a dynamic music representation business.

Qualifications

• At least 1 year of experience in a talent agency, promoter, artist management company, or similar live entertainment organization.
• Experience supporting a high-volume desk with multiple deadlines and stakeholders.
• Strong organizational skills and attention to detail.
• Ability to prioritize effectively and work with urgency in a fast-paced environment.
• Excellent written and verbal communication; discretion with confidential information.
• Proficiency with Microsoft Office and/or Google Workspace; experience with entertainment booking or CRM systems is a plus.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and show details into the booking system; liaise with teams for show administration.
• Issue contracts for confirmed performances and track unreturned contracts.
• Create artist itineraries and manage on-sales announcements.
• Prepare and send invoices; track deposits and balances with accounting.
• Coordinate client tax info, payment details, and work visa processes.
• Schedule meetings, manage calendars, and handle inbound calls for agents.
• Coordinate agent travel and submit expense reports; perform additional tasks as needed.

Skills

Organizational skills

Attention to detail

Communication

Prioritization

Discretion

Multi-tasking

Tools

Microsoft Office

Google Workspace

CRM systems

Booking systems

Job description

## Assistant to the Co-President, Music (Electronic)Apply: Music Representation & Touring: USA-NY - New York City Office (One Liberty Plaza): Full time: Posted Today: R5457**THE·TEAM’s music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.** **THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit** **the.team****.** **THE ROLE**An Assistant is responsible for performing a variety of administrative and operational tasks to support the agent in client and internal matters. This is a **high-volume, fast-paced desk** that requires strong organization, attention to detail, urgency, and the ability to manage multiple priorities and deadlines simultaneously. The ideal candidate will have **at least one year of relevant experience within a talent agency, promoter, artist management company, or similar live entertainment environment** and will be comfortable working in a deadline-driven setting with a high volume of shows, contracts, payments, and client-related activity. This role will be in-person based in the NYC office. **RESPONSIBILITIES*** Maintain accuracy of artist contact record and deal memos in booking system.* Update client bios, riders, and ad mats.* Enter offers and related show details into the booking system.* Liaise with relevant teams to complete show-related administration.* Issue contracts for confirmed performances.* Track unreturned contracts; chase signed contracts.* Flag/review/address contract markups.* Create and issue artist itineraries when necessary.* Organize and execute announces and on sales.* Request, report, and/or review ticket counts for confirmed events.* Create and send invoices for show-related payments (deposits, balances, etc).* Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.* Track, collect, and enter finals; notify accounting team to generate statement(s).* Coordinate with accounting team to update client tax information and payment information.* Manage work visa process for clients (immigration itineraries).* Coordinate with operations team for client on/off boarding.* Set and confirm meetings; maintain agent calendar and internal artist calendar.* Manage inbound phone calls on behalf of agents.* Book agent business travel as necessary.* Submit agent expense reports.* Take on additional tasks and responsibilities as assigned. **QUALIFICATIONS*** Minimum of **1 year of relevant experience at a talent agency, promoter, artist management company, or similar live entertainment organization**.* Experience supporting a **high-volume desk or workload** with multiple concurrent priorities, deadlines, and stakeholders.* Strong organizational skills and exceptional attention to detail.* Ability to prioritize effectively, work with urgency, and remain accurate in a fast-paced environment.* Strong written and verbal communication skills.* Ability to exercise discretion when handling confidential client and business information.* Proficiency with Microsoft Office and/or Google Workspace; experience with entertainment booking or CRM systems is a plus. **BASE SALARY** $47,500 plus bonus potential if applicable for role. This role is eligible for overtime.* Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role. **WHAT WE OFFER*** Professional Development: Take advantage of our learning and development programs, mentorship opportunities, and career advancement support.* Generous Time Off: Enjoy generous paid time off and holiday allowances to recharge and spend time with loved ones.* Parental Leave: We provide paid parental leave to support your family during important life events.* Retirement Plan: 401k plan including contribution matching.* Healthcare: Medical, dental, vision, FSA/HSA, life and disability coverage options.* Ancillary: Critical illness, identity protection, pet insurance, 529 plans and more* Commuter Benefits: Access support for travel and commuting needs, where available*THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.*